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Document Controller

4 months ago

Subang Jaya, Malaysia Syarikat Muhibah Perniagaan dan Pembinaan Sdn Bhd Full time

To control all correspondence received or transmitted for the project by the project team weather at the project's HQ, office or at any of the site offices.
- Creation of system based number referencing for the correspondence and document for the project.
- Coordinate all activities related to the Document Control procedure (receiving, verification, internal circulation, submission process), including technical documents, drawings, and project correspondences for HQ.
- Input document data into the standard registers ensuring that the information is accurate and up to date.
- Typing of QAQC documents and follow up input from site need if required.
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
- Maintain updated records of all approved documents and drawings and their distribution clearly.
- Ensure the documents and drawings in the Document Control room under safe custody without any damage or deterioration with easy traceability.
- Maintain the files and control logs or as required by the Quality Department.
- Assist in the issuance of Drawings and other project related documentation.
- Perform efficient periodic checking on drawings to ensure the latest revisions are on active files
- Obtain missing or incomplete document information through coordination with document originator.
- Maintain hard copy and electronic filing system.
- Manage storage and retrieval of all project documentation (electronic & hard copies).
- Liaise with the relevant departments and/or external parties on documentation issues (e.g. discrepancy on the documents)

**Qualifications**:

- Degree in Record Management or any related qualifications
- Minimum of Diploma or Certificate in Technical Course or equivalent
- Computer literate with good knowledge of MS Office.
- Minimum 0 to 3 years working experience.

**Job Type**: Contract
Contract length: 12 months

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Maternity leave
- Parental leave

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay

Expected Start Date: 06/15/2024