Receptionist Admin Good English Mnc

4 months ago


Kuala Lumpur, Malaysia Timesconsult (Recruitment Firm) Full time

**Role Value Proposition**

This position will work closely with the Office Manager and is responsible for the day to day management of the Malaysia COE. This position is responsible for ensuring that the facility and technology within are operational, meeting performance requirements, and will serve as a point of contact for issue escalation and coordinator for issue resolution.

**Key Responsibilities**

**Receptionist**
- Serves visitors by greeting, welcoming, and directing them accordingly
- Answering incoming calls; taking messages and re-directing calls as required
- Receiving, recording, and dispatching incoming and outgoing mails
- Keeping track of visitor details and access cards
- Ensure that the reception and lobby area is kept safe, compliant, and clean
- Ensure all visitors and associates abide by the office policies and SOP in place.

**Administration**
- **Vendor Management**_
- Coordinate and escort the facilities management services for the office
- Maintains all vendors relationship, database, PPM schedules, PO, and Invoices
- Proactive management of on-site cleaning team with logbook highlighting any issues
- Maintain inventory of various supplies and order new equipment/consumable as needed
- Coordinate with building management for any inquiries or escalations
- **General**_
- Assist in event planning and any associate engagements or activities
- Maintains all necessary databases as required
- Provides administrative support to the Office Manager and Senior Management as required
- Conduct weekly office and janitorial inspection to identify any shortfalls

**Essential Business Experience and Technical Skills**:

- **Minimum of 2 years total experience in any administration role**:

- Minimum Diploma holder in any discipline
- Ability to multitask
- **Proficient in English command**:

- Proficient with computer systems, namely Microsoft Office suites
- Ability to present and communicate concisely and clearly with conclusions and recommendations
- Good problem-solving skills
- Adaptable to various work situations; ability to work well with others across all levels of management and geographies.

**What we offer?**
- Normal Working hours - Mon to Fri, 9am to 6pm
- 20 days Annual Leaves
- 22 days Medical Leaves
- Medical claims
- Health Screening claims
- Medical Insurance
- Standard Employer EPF Contribution

**Salary**: RM2,800.00 - RM3,500.00 per month

Schedule:

- Fixed shift

Application Question(s):

- Expected salary range (based on relevant experience)

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Administrative/ Receptionist: 2 years (required)



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