Document Controller
2 weeks ago
**Job Overview**:
As a Document Controller in our construction company, you will play a crucial role in ensuring the organized and efficient management of project documents throughout the construction lifecycle. Your responsibilities will include overseeing the creation, distribution, retrieval, and archiving of all project-related documents, contributing to the smooth flow of information and supporting the overall success of our construction projects.
**Key Responsibilities**:
- **Document Management**:
- Establish and maintain an effective document control system for the construction project.
- Receive, review, and process all incoming project documents, ensuring accuracy and completeness.
- Classify, organize, and maintain project documents in a systematic manner for easy retrieval.
- **Version Control**:
- Monitor and manage document versions to ensure that all stakeholders have access to the latest revisions.
- Implement and enforce document naming conventions and file structure for consistency.
- **Distribution and Retrieval**:
- Distribute documents to relevant stakeholders in a timely manner, adhering to project distribution lists.
- Facilitate the retrieval of documents as requested by project team members, clients, or regulatory authorities.
- **Quality Assurance**:
- Conduct regular audits of project documents to ensure compliance with established standards and procedures.
- Work closely with project teams to address any discrepancies or issues related to document quality.
- **Collaboration**:
- Collaborate with various project teams, departments, and external partners to ensure effective communication and document flow.
- Provide support and training to project team members on document control processes and procedures.
- **Archiving and Recordkeeping**:
- Establish a systematic archiving process for project documents upon project completion.
- Maintain accurate and comprehensive records for future reference and audits.
**Qualifications and Skills**:
- SPM/Diploma Degree.
- Fresh graduates are encouraged to apply.
- Proficient in Microsoft Office (word and excel).
- Strong attention to detail and organizational skills.
- Ability to work effectively in a fast-paced and dynamic environment.
**Benefits**:
- Competitive salary
- Retirement plans
- Professional development opportunities
**Job Types**: Full-time, Permanent, Fresh graduate
**Salary**: RM1,500.00 - RM2,000.00 per month
**Benefits**:
- Maternity leave
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
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