Personal Assistant to Management

2 weeks ago


Shah Alam, Malaysia SWIFT ENERGY SDN BHD Full time

Provide Executive Assistant duties and administrative support for top management.
- Managing, organizing meetings, appointments and schedules for management.
- Arranging local and overseas travels, visas and accommodation for top management.
- Screening phone call enquires and requests ad handling them when appropriate.
- Maintaining efficient data maintenance, electronic file and proper filing system.
- Maintain strict confidentiality on all matters relating to the company.
- Assisting the management in managing the group of companies and in business-related activities.
- Coordinate with other subsidiaries/divisions on a business matter.
- Take dictation and minutes, close follow-up with pending issues, and update management when required.
- To assist in Company events, exhibitions and activities when required.
- To work closely with other departments to ensure prompt delivery.
- Assists in any Legal Framework such as Company Secretarial.
- Assists in any Project Management and Engineering task.
- Any other job responsibility will be assigned from time to time.

**; Requirements**:
- Minimum 2 years of working experience in the related field.
- Good communication skills and proficiency in both written and spoken English. Mandarin speakers will be added advantage.
- Discrete, trustworthy and committed to a high level of confidentiality.
- Initiative with mínimal supervision and excellent organisational skills.
- Have any background in Legal such as Company Secretarial and Engineering/Project Management.


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