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Event Executive

7 months ago

Kuala Lumpur, Malaysia Informa Markets Full time

Company Description

Informa Markets is a division of Informa plc. With a growing portfolio of 30 trade events in Malaysia and Southeast Asia, we create business growth opportunities for ASEAN and the rest of the world in a wide range of industries including Furniture & Interiors, Industrial Machinery, Renewable Energy, Power, Security, Construction, Food, Oil & Gas, Hospitality, Livestock, Beauty, Water & Wastewater Subcontracting, Environmental Technology and HVAC. As the world’s leading exhibitions organiser, we bring a diverse range of specialist markets to life, unlocking opportunities and helping them to thrive 365 days of the year. Our deep knowledge and passion for the industry sectors we serve allow us to create valuable experiences where people can succeed. At our events, people build relationships, close deals and grow their businesses. These global networks, skilled, passionate people and market-leading events provide exciting opportunities for business people to achieve their ambitions.

**Job Description**:

- The Event Executive is responsible for supporting the design and delivery of the Tradeshow Event experience for our customers. Working alongside Sales, Marketing and Operations, the Event Executive will help ensure all elements are aligned to create a successful Tradeshow Event Experience_

**Key responsibilities for this role**:

- Support development of the Event’s strategy and direction through idea generation to enrich the value proposition Informa Markets
- Support the design of the Event experience, ensuring a high-quality level of delivery in support of the Event’s strategy and customer needs
- Continuously develop industry knowledge through internal and external relationships
- Develop, improve, and implement the overall customer experience of the Event
- Build Event loyalty with customers in understanding both specific and wider market needs, feeding trends/ issues back into the Event Manager as input to Event strategy
- Liaise with Sales, Marketing and Operations teams to ensure all elements of the Event are in alignment to set up for success
- Negotiate with venues and suppliers with Operations team for Event specific requirements
- Support Event Manager in overseeing Event floorplan, escalating any strategic decisions required
- Support financial goals of the Event, working closely with the Event Manager
- Perform additional responsibilities as assigned towards successful Event delivery

**Pre-event**
- Manage and administer online registration, payment for events, and participant database
- Plan venue layouts and programme schedules
- Plan event logistics and coordinate with relevant parties for operational requirements
- Plan and arrange for on-site manpower and other resources
- Perform additional duties as assigned

**On-site requirements**
- On-site event management to ensure successful execution of the event
- Coordinate with internal and external personnel for on-site operations such as venue and equipment setup, signage, delivery arrangements, IT/communication equipment, registration needs, secretariat requirements, meals, etc.
- Manage manpower and other resources on-site
- Manage event related arrangement for international delegates/participants
- Accommodation and transport arrangement for international delegates/participants
- Preparing delegates/participants information packs and papers
- On-site management of event from start to end, managing the flow of sessions, oversee registration, ensure all requirements are met, liaison with vendors etc.
- Handling queries and troubleshoot issues on-site

**Qualifications**:

- Bachelor's Degree in Business, Event Management discipline or equivalent years of practical relevant experience
- Min 1 years of experience in leading/ executing event management
- Ability to collaborate with multiple internal stakeholders and other functions to ensure successful implementation of event
- Excellent verbal and written communications skills with follow-through skills and strong presentation skills
- Creative mind-set towards designing and desire to develop skills and knowledge
- Possess a knack for multi-tasking and take pride in flawless work
- Dynamic team player

Additional Information