Corporate Admin Executive
6 months ago
**Our client is an International Shopping Mall based in KL City area.**
**Responsibilities**
- Ensure smooth operations of **overall office management**:
- Answering telephone calls & directing calls to the relevant persons.
- Manage incoming / outgoing mail i.e. courier services.
- Order, track & stock office supplies including stationery and food inventory. Act as main point of contact for all vendor
- Handle the acquisition, distribution, and storage of **office equipment & supplies**:
- Oversee the preparation, analysis, negotiation & **review of vendors' contracts** related to the purchase or sale of office equipment, materials, supplies, products/services
- Oversee records management, communications system management, security, recycling & transportation services
- Coordinating office policies & procedures / **SOP**.
- Oversee overall **office maintenance** including planning for long and short-term maintenance needs as well as periodic preventive maintenance
- Preparing and processing monthly invoices & billing
- Monitor and facilitate security measures for **IT related matters**:
- Manage meeting rooms including reservation schedules
- Facilitate new employee onboarding especially in matters relating to IT
- Organizing **travel arrangements for employees** both within and outside the country.
- Handling documents management and entertainment expenses related matters
- Oversee **office renovation projects** & responsible for planning workspaces
**Requirements**:
- Degree / Diploma holder.
- **3 years' **experience in handling **corporate administrative matters / office management**.
- Experience in **office compliance, vendor & IT management **is a plus point.
- **Fresh Graduates** are encouraged to apply.
- Good personality, communication & people skills
- Resourceful & able to work independently.
- Permanent vacancy based in KL.
**Highlights**
- Free Parking
- Variable Fixed Allowances
- Medical & Insurance
**Job Types**: Full-time, Permanent
**Salary**: RM2,500.00 - RM3,800.00 per month
**Benefits**:
- Free parking
- Health insurance
Schedule:
- Monday to Friday
Supplemental pay types:
- Yearly bonus
Application Question(s):
- Do you have experience dealing with IT vendor ? If yes, please elaborate.
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