Site Administrator

4 weeks ago


Johor Bahru, Malaysia Promatrix DC Solution Sdn Bhd Full time

Assist and provide administration supports to Head of DCS includes coordinating meeting, follow up on outstanding issues and tasks assigned by Head of DCS
- In-charge of procurement activities, including negotiation and vendor sourcing.
- Prepare vendor LOA and take charge in contract formation, including update the revised T&C to Legal Work Group.
- Prepare purchase quote and follow up on purchase order issuance.
- Vendor’s contract monitoring (EOT, LD, BG, VO)
- Long Lead Time Equipment Delivery monitoring.
- Work with PMO to source and expand existing pool of vendors and arrange for negotiation based on new project / tender requirement.
- In charge in Vendor Qualification Process, ensure process is comply in IMS standards.
- Assist in tender process, request and compiling vendor quotations, documents compilation and submission.
- To summarise and tabulate vendor quote for specification and cost evaluation & review
- Responsible to all the correspondences with Vendors during tender stage. (Sales & Project team to support for commercial & technical portion)
- Prepare NDA to vendors, ensure vendors comply to NDA
- Administrate new job registration includes update project details in NAV system.
- Monitor and update project costing based on BUH’s direction, including monthly reporting of project costing to PMO.
- Work with PM / PD to prepare and submit project progress claim for customer billing.
- Review and check SMW to ensure project details are accurate before submission to Service Division.
- Organize, coordinate, and facilitate weekly Project Operation Meeting, including efficient minutes taking.
- Generate & submit KPI report quarterly.
- Attend IMS internal and external audit and update documents with latest operation process when required.
- Provide ad-hoc supports to Division.

**Salary**: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Johor Bahru: Reliably commute or planning to relocate before starting work (required)



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