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Site Admin Assistant

1 month ago

Johor Bahru, Malaysia TETO Engineering Sdn Bhd Full time

**JOB DECSRIPTION**:
**A. GENERAL TASK**

1. To handle and perform general administrative tasks for Operation Department, Finance & Admin Department, Human Resource Department and Contract department including office cleanliness;
2. To attend phone calls, record and convey all messages to the respective person;
3. To fax, scan, photocopy, bind and file documents as instructed.

**B. OPERATION DEPARTMENT**

1. To assist Regional Manager (RM), Engineer, Sr Supervisor / Supervisors in administrative works at site office;
2. To assist Regional Manager, Engineer and Supervisors as follows;
a) Prepare and vet through claim to client especially for Routine Maintenance Work and Emergency Works to client;
b) Prepare and submit reports, presentations and any documents requested by Clients and The Management;
c) Prepare correspondence letters, memos, etc as drafted and instructed by the superiors.

d) To update CMMS System;
e) To update NCR/SI and customers’ complaints;
f) To assist the team to organize meetings including;
- Reserve the meeting venue;
- Prepare previous minute of meetings and supporting documents
- Follow up with the participants;
- Prepare refreshment;
- Record & prepare minute of meetings;
- To prepare 3 copies of payment claim documents.

**C. CONTRACT DEPARTMENT**

1. Vet through and submit Sub-contractors’ claim document to Contract Department.

**D. FINANCE & ADMIN DEPARTMENT**

1. To regularly check stationeries inventory, pantry supplies, company’s assets, office equipment and request to replenish when needed;
2. To ensure all utilities such as water, electricity, telephone, fax and internet connection are available all the time by;
- Preparing Payment Requisition before due date;
- Checking and investigating cause of problem should it arises;
- Requesting to fix the problem;
- Arranging the handyman/dedicated authority to come and fix the problem.
- To assist the team i.e Engineer, Supervisor and ERT by monitoring the vehicles log book and submitting to HQ;
- To reconcile petty cash usage;
- To assist in liaising with local authorities such as MBJB, MDKT, MDM or MDP on licensing renewal.

**E. HUMAN RESOURCE DEPARTMENT**

1. To submit staff leave forms on daily basis;
2. To submit biometric attendance report on weekly basis;
3. To submit Overtime claim and JKR Ronda time sheet on monthly basis;
4. Any ad hoc matter or assignment from time to time.

**REQUIREMENT**:
i. Diploma in related discipline; or

ii. Malaysian Education Certificate (SPM); and

iii. Related working experience 2 year and above;
iv. Computer literate.

**Job Type**: Permanent

Pay: RM1,600.00 - RM2,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay
- Performance bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administrative: 2 years (preferred)