Executive Assistant for CEO

6 days ago

Nilai, Malaysia Agensi Pekerjaan Carpe Diem Executive Sdn Bhd Full time

_**VERY URGENT**_

**Responsibilities**:
Provides a wide range of high-level, complex and confidential office administration and support to the CEO.
Responsible for overall executive office management.
Serves as the CEO’s principal administrative contact with MILA employees, and external constituencies.
Manages CEO’s calendar, meetings, appointments and travel arrangements.
Coordinate the EMC Meetings, record minutes of meetings, follow-up on meetings and outstanding issues.
Schedules and manages all meeting and logistics for CEO-led meetings. Coordinates and prepares presentations, handouts, catering, rsvp and audio-visual support.
Reviews, assesses, routes, answers and monitors follow-up action steps on correspondence related to CEO activities. Gathers and analyzes information required for administrative reporting.
Prepare and manage correspondence, reports and documents.
Coordinate the flow of information both internally and externally.
Maintaining an accurate and updated filing system.
Purchases and maintains inventory of supplies for CEO and CEO’s office.
Undertake special assignments, ad-hoc functions and related duties as and when required.

**Job Requirements**:
Bachelor's degree or higher level in Business Administration, Management or related field.
5+ years of experience as an Executive or Personal Assistant to senior executives
Excellent organizational and time management skills, with the ability to multitask and prioritize tasks.
Excellent communication skills and interpersonal skills, with the ability to work collaboratively with internal & external contacts at all levels.
Excellent English & Mandarin language proficiency, both in written & verbal communication.
Strong computer skills, including proficiency in Microsoft Office suite (Word, Excel & PowerPoint)
Experience in higher education industry will be an advantage.

**Work arrangements**

Mondays - Fridays (regular hours)

**Job Types**: Full-time, Permanent

**Salary**: RM5,000.00 - RM7,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday

Application Question(s):

- Expected salary?
- Notice period?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive assistant for CEO: 5 years (preferred)
- Personal assistant to Senior executive: 5 years (preferred)
- Microsoft Suite: 5 years (preferred)

**Language**:

- Mandarin (preferred)

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