HR Administrator

5 months ago


Kuala Lumpur, Malaysia Trade Quo Global Ltd Full time

Your primary task will be as the first point of contact for existing and new employees. This is a fast-paced job and we are looking for a quick learner with excellent communication skills to fill this position.

Your administrative roles will consist of managing various HR documents such as employment contracts, onboarding company policies, and updating internal databases. Other than this, you will assist HR professionals in the hiring process, from making calls and scheduling interviews with the concerned Head of the Department.

**Responsibilities**
- Organize, maintain and update internal databases with digital personnel records of relevant employee information.
- Supervise new employee onboarding, prepare offer documentation, and conduct orientation sessions.
- Keep a track record of leaves such as sick or maternity.
- Update company policies and FAQ Documents in lieu of Director/VP of HR.
- First point of contact with employees on HR-related issues and insurance vendors.
- Ensure legal compliance.
- Update, maintain, and present reports with KPIs such as turnover rates and hires by each department.
- Assist payroll department by providing employee information on leaves and employee benefits.
- Organize a job fair and work on relevant HR projects.
- Gather staffing needs from the Head of Departments, and create and publish job ads.
- Administer performance management program by monitoring employee appraisals and salary revisions.
- Provide guidance on employee behavior and launch investigations.
- Provide training and development opportunities.
- Take meeting minute notes.
- Calculate staff entitlements such as annual leaves.
- Prepare correspondence, arrange meetings, processing confidential reports and documents.
- Handle all employee queries, written or verbal with the utmost confidentiality.
- Brings issues to managers’ notice.
- Keep up to date on current issues and matters related to the HR department.
- Frequently interact with managers and heads of various departments to disseminate information.
- Organize and supervise all travel arrangements for employees.

**Mandatory Skills and Requirements**

The HR administrator should have a Diploma or Bachelor’s degree, either in HR, management, or a relevant business field.

Proven experience as an HR Administrator or relevant role.
- Thorough knowledge of labor relations and laws.
- Excellent organizational skills, with an ability to prioritize important projects.
- Excellent skills in written English to create reports and meet tight deadlines.

**Preferred Education and Qualifications**
- Professionals in Human Resources (PHR), or other HR certifications, are preferred.
- Minimum Bachelor’s degree or relevant in HR required.
- Skilled in performance management and employee benefits administration.
- An excellent learner with the ability to work in teams.
- Good organizational abilities.
- Flexibility and willingness to learn at all times.
- Good problem-solving skills.
- Basic knowledge of the recruitment process.
- Present information in forms, tables, and spreadsheets.

**Job Types**: Full-time, Permanent, Internship, Fresh graduate

**Salary**: RM2,094.39 - RM3,359.97 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
- Vision insurance

Schedule:

- Day shift

Supplemental pay types:

- 13th month salary
- Performance bonus
- Retention bonus
- Yearly bonus


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