Admin & Sales Coordinator Assistant

4 days ago


Simpang Ampat, Malaysia INTEGRATED MODERN ENVIRONMENTAL CONTROL SDN. BHD. Full time

*Admin Jobs*
- Assist in day-to-day office administration including of telephone calls answering, postage/ courier, incoming and outgoing mail & all company documentation.
- Filing paper records and maintaining electronic records of all types of financial transactions, maintaining filing of all paper works and electronic files on company servers.
- Responsible in the Company's daily office operations & administration matters; including but not limited to daily administrative tasks, recruitment, filing incoming resumes and arrange interview, picking up calls, taking down messages, employee disciplinary & domestic enquiries, arrange courier services & mailing matters and etc.
- Responsible in the Company's ISO and QAQC implementation plan, which including but not limited to, planning, implementation, monitoring of practices, certification processes, and etc.
- Responsible for the company ISO9001, ISO14001 and OHSAS18001 time to time update and ISO & OSHAH fulfilment.
- Responsible to the company ISO documentations, documents control and distribution.
- Maintain proper record for Company assets control, including PC and laptop log in details, company car services/maintenance and also car user records.
- Responsible for office repair/maintenance, utilities, routine services, stationery and sundries then compile all billing submit finance for payment purposes.
- Assist in the finance tasks, including but not limited to handling of company accounting system and accounting/financial matters in compliance to Malaysian laws and regulation; company finance & financial policies etc.

*Sales Coordinator Jobs*
- As a sales coordinator or support to carry out essential functions in support of sales teams in many different areas, including IT, telecommunications and finance.
- Interact with customers to provide and process information in response to inquiries and requests about products and services.
- To undertake administration and other office-base or department duties for sales teams.
- To process new sales leads and managing the correspondence between the sales team and their clients, monitoring customer accounts, providing data and reports. And to assist the sales teams, keeping track of sales targets, answering phone calls and scheduling diaries.
- To coordinate all the work and acts as the bridge between internal & external customer; i.e. a role which is an amalgamation of materials sourcing, negotiation and ensuring of timely of materials purchase according to Engineers' requirements.
- Team work quality is essential as one has to respond immediately on all engineers’ complaints and feedbacks.
- Meeting repeat-customers' expectation and satisfaction; respond immediately on all customer complaints and feedbacks. And work closely with suppliers in ensuring materials delivered in time and meeting the requirements.
- To handle and respond promptly to customer inquiries and sales order including of maintaining of customers records and data lodging.
- To ensure high standard of customer service is delivered and to continuously maintained zero delay through prompt and diligent execution of job.
- To handle all the necessary negotiations for materials / products pricing, delivery, freight and other commercial terms and conditions.
- To develop and manage strategic alliance relationship with local / overseas suppliers in terms of:

- Quality of the products / materials to achieve desired results in relation to price, delivery and service
- Identifying and implementing of cost reduction for respective project including alternate sourcing, price negotiation to achieve overall cost saving versus baseline.
- Demonstrates a strong customer service orientation and takes responsibility to ensure meeting and exceeding Customers’ expectations of delivery, quality and service and customers satisfaction.
- To handle all correspondence and organizing contacts among customers, engineers and suppliers. To assist Engineers for daily administration.

**To execute any other tasks, duties or responsibilities as instructed by the superior and the Management from time to time not mentioned here otherwise**

Pay: RM2,300.00 - RM2,600.00 per month

**Benefits**:

- Additional leave
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Education**:

- STM/STPM (preferred)

**Experience**:

- Sales Coordinator: 1 year (preferred)

**Language**:

- English (preferred)

License/Certification:

- Driving License (preferred)

Expected Start Date: 07/01/2024



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