Admin Executive

5 months ago

Wangsa Maju, Malaysia The Chambers of Shamsul Qamar (CSQlaw) Full time

**Job Summary**:
The Admin Executive will play a vital role in providing administrative support to ensure the efficient operation of the law firm/corporate office. This individual will assist in various tasks related to office management, Front Desk management, client interactions, and administrative duties, contributing to the overall success organization.

**Responsibilities**:
**1.** **Front Desk Management**:

- Greet clients and visitors in a professional and courteous manner.
- Maintain a clean and organized reception area.

**2.** **Office Administration**:

- Manage and maintain office supplies, equipment, and inventory.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Handle travel arrangements and accommodations for staff, as needed.

**3.** **Client Interaction**:

- Assist in client intake processes, ensuring all necessary documentation is complete.
- Provide exceptional customer service by addressing client inquiries and requests promptly and professionally.
- Coordinate client meetings and assist with preparing meeting materials.

**4.** **Document Management**:

- Assist with document preparation, formatting, and proofreading.
- Maintain organized filing systems for legal and corporate documents.
- Handle confidential and sensitive information with discretion.

**5.** **Billing and Expense Reporting**:

- Assist in generating invoices and tracking billable hours.
- Manage expense reports and reimbursement requests.

**6.** **Support for Legal and Corporate Teams**:

- Assist lawyers or corporate professionals with administrative tasks, including research and document retrieval.
- Collaborate with team members to ensure projects are completed on time.

**7.** **General Administrative Tasks**:

- Handle incoming and outgoing mail and courier services.
- Assist with data entry, record-keeping, and database management.
- Perform other administrative duties as required.

**Requirements**:

- High school diploma or equivalent; Bachelor’s degree preferred.
- Proven experience in administrative roles, preferably in a law firm or corporate setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Attention to detail and a high level of accuracy.
- Ability to handle confidential information with integrity.
- Knowledge of legal terminology (for law firm positions) is a plus.

**Job Types**: Full-time, Permanent

**Salary**: RM2,200.00 - RM2,700.00 per month

Schedule:

- Day shift

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