HR and Admin Executive

5 months ago

Wangsa Maju, Malaysia The Chambers of Shamsul Qamar (CSQlaw) Full time

**HR Daily/General/others**

1. Oversee the daily operation of the HR Department (daily attendance, leave approval, etc.).

2. Maintain records and compile statistical reports concerning personal-related data such as hires, transfers, performance appraisals, and absenteeism rates.

3. Organize company events such as Monthly birthday parties, annual dinners, budgeting costs, etc.

4. Prepare any new information such as circular, memo, memorandum, etc.

5. Monitor claims (traveling, and parking).

**HR Recruitment & Planning**

1. Design and update job descriptions.

3. Advertise job openings on the company’s careers page, social media, job boards, and internally.

8. Act as a consultant to new hires and help them onboard (Buss card, ID card, etc).

9. Maintain records and compile statistical reports concerning personal-related data such as hires, transfers, performance appraisals, and absenteeism rates.

**HR Compensation and Benefits Specialist**

1. Define a fair, equitable, and competitive total compensation and benefits package that fits and is aligned with our company’s strategy and business goals.

2. Prepare job descriptions, job analysis, job evaluations, and job classifications.

3. Assess employees’ needs by conducting organizational psychology surveys to find out what motivates and engages employees.

4. Develop a consistent compensation philosophy in line with the work culture and organizational objectives.

5. Ensure that compensation practices comply with current legislation (pay equity, human rights, etc).

HR Training & Development

1. Benchmarking staff training requirements throughout the organization.

2. Setting up a training calendar.

3. Designing and producing training courses.

4. Engaging and working with internal and external trainers.

5. Administering and running training courses.

6. Evaluating training success.

7. Reporting to management.

8. Monitoring training trends and innovations.

9. Timely and efficient completion of Continuing Professional Development (CPD) accredited courses for all legally required employees.

**HR Industrial Relation**

1. Advise staff on specific entitlements and explain employment standards and legislation where needed.

2. Designing and implementing company policies that promote a healthy work environment.

3. Assist employees and management with queries and requests.

4. Answer and forward calls within the HR Office.

5. Use discretion and maintain confidentiality at all times.

6. Advise management on all matters that involve conflict between employees.

7. Perform general administrative duties for the HR Office which may include filing.

8. Work to improve communication, cooperation, and planning in the HR Office.

9. Work with management on the staff evaluation process and receive and file evaluations.

10. Assist in developing HR, IR, and ER labor protocols, operating procedures, and handbooks.

11. Maintain and follow HR policies, regulations, and procedures related to the functions, rights, and responsibilities of all staff.

12. Ensure that all staff members know the IR and ER protocols and regulations and that employees have access to the relevant handbooks when needed.

13. Work with the HR and departmental Managers concerning disciplinary action required, including preparation of documents, investigation of any offense, scheduling hearings, and attendance at hearings.

14. Ensure the wellness program for staff is documented and that staff are aware and regularly updated on the resources available to them.

15. Ensure continuous revision, internal training, and updates are provided on various IR and ER and recent case law and that this is conducted regularly across all levels of staff and where necessary coordinate external training on relevant matters.

16. Assist in the organization and induction of new staff on the code of conduct, HR and IR protocols, and operating procedures during orientation.

17. Assist with the process of Exit Interviews.

**Strategic Human Resource Initiatives**

1. Discuss employees’ career development paths and improvements with managers.

2. Auditing current HR success.

3. Analysing and understanding the organizational medium and long-term business plans.

4. Synthesizing the HR vision based on the organization’s plans.

5. Developing strategic directions for the HR function.

6. Formulating tactical plans to achieve the strategies.

7. Presenting the plans to management for approval.

8. Driving the implementation of the plans and monitoring results.

**Admin**

16. Public Relations (Attend Customer).

27. Management of Shymbulak Room & Issyk Kul Room (booking, arrangement, equipment, etc).

3. Printer maintenance.

4. Coway maintenance.

5. Pantry (arrangement, stock, and maintenance).

6. Merchandise management.

7. Yellow page (All PIC regarding management & Operation).

**Requirements**:

- Diploma/Bachelor's degree in Human Resources, Business Administration, or a related field.
- 1 to 3 yea

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