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Asia Pacific Paralegal

4 months ago

Shah Alam, Malaysia Azelis Full time

Azelis

Azelis is a leading global innovation service provider in the specialty chemical and food ingredients industry present in over 63 countries across the globe. Our knowledgeable teams of industry, market and technical experts are each dedicated to a specific market within Life Sciences and Industrial Chemicals. We offer a lateral value chain of complementary products to more than 59,000 customers, supported by ~2,700 principal relationships, generating a revenue of €4.11 billion (2022).

Impact through ideas. Innovation through formulation.

We currently employ around 3,800 talented individuals in more than 63 countries and 60 labs across Europe, Asia Pacific and Americas.

That’s 3,800 professionals. 3,800 problem solvers. 3,800 go-getters.

People are our key assets — that’s what we believe in. We embrace change as an invaluable opportunity to grow, learn and become ever better at what we do. And with a team that’s united in passion, vision, and values, we believe that we are able to work together to achieve everything we set our minds to. The Life Sciences and Chemicals industry is ripe for disruption, and we are looking for like-minded enthusiastic, and innovative people who are thirsty for a challenge to join us in making a difference.

Asia Pacific Paralegal

The Mission

Assist in ensuring the operational efficiency of the Asia Pacific (APAC) Legal & Compliance department by providing administrative and paralegal support services to the Legal & Compliance team members servicing APAC, enabling them to carry out their roles effectively and successfully.

Assist on specific ad hoc projects in the field of legal and compliance.

Reporting & Location

The Asia Pacific Paralegal reports directly to the Asia Pacific General Counsel.

The role will be based in Kuala Lumpur, Malaysia.

Main Accountabilities

General Administration- Provide general administrative support to the APAC Legal & Compliance team, including organisation of meetings, workshops & events (full preparation & logistics), preparn and coordinate in organization of materials for shipments, collecting of signatures, and coordination of notarization of documents (including apostilles), assist in the preparation of documents, reports and presentations.- Information archiving: ensure files are up to date, enabling easy and quick access at any time.

Corporate Housekeeping- Provide assistance in relation to general corporate housekeeping of all Azelis group entities within the APAC region, including appointments of directors/managers, powers of attorney, changes of registered addresses, etc. and - as a result hereof - keep the Corporate Information Sheets up-to-date.- Collect all documents in relation to the corporate changes and make them available on the Azelis intranet as required.- Inform Azelis Corporate HQ of any corporate or structure changes so that the Group Structure Chart is kept up-to-date- If required, record and compile minutes for board meetings of APAC entities

Commercial Agreements- Maintain an overview of all requests for review of commercial agreements in the APAC region and follow up on receipt of the executed agreements;- Review standard contracts, including confidentiality agreements and customer agreements, in coordination with the relevant APAC legal counsel; and- Provide support to specific projects, including the development of template agreements, changes to the general terms & conditions of sale, translations etc. and ensure that the updates are made available on the Azelis intranet.

Global Contract Register- Upload of agreements in the global contract register and manage the changes to the agreements uploaded in the global contract register.

Compliance- With a focus on the APAC region, provide support with the proofreading and roll-out of Azelis group policies and procedures in relation to ethical business behavior and corporate compliance, including the coordination of translations, set-up of training sessions, follow-up of implementation and ensure updates are made available on the Azelis intranet.- Manage and follow up on receipt of compliance declarations from key officers and authorized personnel in the APAC region- Assistance with information gathering from each APAC region for internal litigation reporting

Finance- Assist in managing the Know-Your-Customer and Anti-Money Laundering requests;- Sanity check review of parental/corporate guarantees based on Azelis template prior to execution; and- Provide support in collecting the corporate documents relating to the approval of the annual accounts of the Azelis group entities within APAC.

Intellectual Property- Provide support with the registration of new intellectual property rights or renewals of existing intellectual property rights, where applicable to the APAC region.

Owned and Leased Property- Maintain an overview of all owned and leased property of the Azelis group within APAC; and- Ensure a copy of the lease agreements (leased property