Corporate Secretary

2 weeks ago

Petaling Jaya, Malaysia Tec D Full time

Works directly with the General Counsel, Assistant General Counsel, Senior Counsels, paralegals around the globe and all other lawyers within the legal department in meeting the needs of Tech Data's diverse client base. Manages the corporate records, books and minutes, and maintenance of corporate entities. Maintains departmental policies and procedures. Drafts transactional documents, prepares subsidiary and corporate resolutions, and assists in securities and other regulatory compliance.

**Responsibilities**:

- Manages the corporate entity and document database. Support to regional lawyers and paralegals. Monitors and ensure corporate compliance.
- Maintains corporate records and minutes for the corporation and its subsidiaries. Manages the corporation's external service provider regarding filings made in connection with the corporate secretary function. Makes filings in appropriate jurisdictions. Creates and dissolves legal entities.
- Coordinates the execution, notarization and legalization of various legal documents.
- Manages incoming requests and the approval process for international subsidiary documentation.
- Organizes and assists with the preparation of board and committee meetings and materials.
- Manages annual meeting preparation and documentation.
- Drafts intercompany form agreements and maintains databases.
- Assists in the drafting of transactional and other legal documents involving the corporation and its subsidiaries.
- Maintains corporate forms.
- Engaged on treasury, finance and tax projects.
- Performs additional duties as assigned.

**Qualifications**:

- The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Able to assimilate research data from a variety of sources, analyze, and recommend appropriate courses of action to take.
- Able to build solid, effective working relationships with others.
- Able to constructively work under stress and pressure when faced with high workloads and deadlines.
- Able to interact effectively with all levels of management. Able to express ideas clearly and convey necessary information.
- Able to recognize and attend to important details with accuracy and efficiency.
- Able to stay with a position or plan of action until the desired objective is achieved.
- Able to negotiate skillfully, promote/sell ideas persuasively, and close transactions with mutually beneficial results.
- Able to prepare/analyze appropriate reports and other business correspondence.
- Able to provide courteous, timely service when addressing customer questions and concerns.
- Possesses strong organizational and time management skills, driving tasks to completion.
- Able to perform routine legal research.
- Paralegal degree from certified educational institution or certification as a legal assistant from the National Association of Legal Assistants preferred.
- Minimum of 8 years of relevant legal experience preferred.
- Experience in corporate/commercial law preferred.
- Able to maintain confidentiality of sensitive information.

**Competencies**:

- Knowledge of Blueprint OneWorld and ability to learn and utilize other internal systems.

**Education**:

- Bachelor's degree and Paralegal or Corporate Secretary Certification

**What's In It For You?**
- ** Elective Benefits**: Our programs are tailored to your country to best accommodate your lifestyle.
- ** Grow Your Career**:Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
- ** Elevate Your Personal Well-Being**: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
- ** Diversity, Equity & Inclusion**:It's not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
- ** Make the Most of our Global Organization**: Network with other new co-workers within your first 30 days through our onboarding program.
- ** Connect with Your Community**: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

At Tec D, a TD SYNNEX Company, we're proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you're excited about working for our company and believe you're a good fit for this role, we encourage you to apply. You may be exactly the person we're looking for

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