Personal Assistant

2 weeks ago

Malaysia BDO Full time

Level: Experienced
- Contact person: Bonnie Tham

Founded in 1964, BDO in Malaysia is one of the five largest professional services firm providing Audit & Assurance, Advisory, Tax and Business Services & Outsourcing (BSO) to businesses ranging from established multinational conglomerates to growth-oriented organisations, whether public or private.

BDO’s distinctive reputation is built upon our commitment to all our stakeholders that what matters to them, matters to us. And in building a successful business, a culture of people is the centerpiece of our business **Because **Relationships Matter**. This really resonates with us and is supported by four main components**:_People, Development, Purpose and Recognition_**.

**_People - _**We create a supportive and collaborative environment build on trust.

**_Development - _**We are committed to nurture our people to grow professionally and personally. We simply believe ‘Your Career Our Journey’.

**_Purpose - _**We empower our people to make a positive difference in our organisation ~ for themselves.

**_Recognition - _**We have a strong local presence under the network of a growing global BDO organisation and a credible brand.

**Overview**

The Personal Assistant plays a key role in providing administrative support to the Executive Director’s daily operations and contributing to the overall efficiency and success of the firm.

**Key responsibilities**
- Provide administrative support to the Executive Director, which includes managing calendars, organising meetings, and coordinating travel arrangements
- Maintain strict confidentiality and interact professionally with all levels of management, staff and business associates
- Manage and organise key meetings, prepare agendas, take accurate minutes, prepare the reports and materials for meeting, conferences and presentations for the Executive Director
- Liaise with internal and external stakeholders on behalf of the Executive Director
- To manage critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other specifically assigned task

**Education and professional skills / knowledge**

**Experience & Education**:

- Proven experience as an Executive Assistant or Personal Assistant with at least 5 years of experience supporting senior executives, ideally gained in a professional practice environment

**Other skills**:

- Possess strong people management, interpersonal and communications skills
- Excellent organisational and time management skills with the ability to prioritise tasks and meet deadlines
- Strong written and verbal communication skills with excellent command of English
- Good attention to detail and problem-solving skills
- Proficient in MS Office Suite and other relevant software
- Good Math skills for effectively communicating and handling numerical data

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