Personal Assistant

7 months ago


Kuala Lumpur, Malaysia Total IT Global Full time

Proven 6+ years of experience as an executive assistant, personal assistant or similar role.
- Adept at handling multiple tasks and priorities with strong attention to detail.
- Outstanding communication and interpersonal abilities, with a high level of discretion and confidentiality.
- Proficiency in MS Office, with strong research and analytical skills.
- Experience working in an international business environment is an advantage.
- Coordinate and manage the CEO's calendar, schedule appointments, and organize internal and external meetings.
- Prepare and distribute agendas, minutes, and other materials for meetings.
- Undertake the tasks of receiving calls, take messages and routing correspondence.
- Handle travel arrangements including booking flights, hotel accommodations, itinerary and transportation.
- Assist in preparing and editing presentations, reports, and other documents.
- Conduct research on various topics and compile relevant information for the CEO's review.
- Maintain diary, arrange meetings and appointments and provide reminders.
- Act as a liaison between the CEO and internal/external stakeholders, ensuring efficient communication and follow-up.
- Handle all complex logistics requirements.
- Monitor office supplies and research advantageous deals or suppliers.
- Negotiated contracts with vendors and suppliers.

Develop and carry out an efficient documentation and filing system.

**Job Types**: Full-time, Contract

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Personal Assistant: 6 years (required)



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