Admin Assistant

6 months ago


Klang, Malaysia VG OFFSHORE CONTAINERS INTERNATIONAL (M) SDN BHD Full time

Maintain highest levels of internal and external information confidentially.
- Assist and prepare tenders, proposals, formal letters, presentation slides, memoranda, minutes of meetings, etc
- To provide daily update to HODs on any follow up calls and inquiries from customers
- Support business objectives under guidance by building working relationships with customers to facilitate information flow and scheduling.
- Manage complex calendars, with an understanding of business priorities to offer alternatives and provide timely reminders as necessary to the HODs.
- Schedule, coordinate and oversee a wide variety of internal/external meetings/events (local, offsite or by video conferencing)
- Prepare job orders as instructed by HODs.
- Organise, conduct and minute project kick off meeting upon award of each project. Open Action Items / Issues to be regularly followed up to ensure project is on track as committed to customer.
- Documentation: organize any needed material in advance of the meetings, maintain files/record keeping systems and confidential files.
- Update the Company Website with latest stock units, products, services and news information.
- Assist, organize and plan end to end before and during exhibitions including banners, advertisement, preparing souvenirs, door gifts and brochure.
- Organize travel arrangements; anticipate and coordinate point-to-point travel and logistics.needs
- Provide professional support to visitors, assist with settling in requirements and greet as appropriate.
- Establish and maintain systems to organize and manage details to ensure accuracy in all aspects

**Job Type**: Contract
Contract length: 6 months

Pay: RM1,500.00 - RM1,800.00 per month

Schedule:

- Monday to Friday


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