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Office Administrator
3 weeks ago
Job Title: Administrative Assistant Medical Company
Location: Puncak Alam
**Job Summary**:
The Administrative Assistant provides high-level administrative support to executives, managers, and other staff. This role involves a variety of tasks related to organization and communication, ensuring the efficient and smooth day-to-day operation of the office. Key Responsibilities:
**Office Management**:
- Organize and schedule meetings and appointments.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Ensure the office environment is clean, orderly, and conducive to a productive work environment.
**Administrative Support**:
- Answer and direct phone calls, take messages, and respond to inquiries.
- Prepare and distribute correspondence, memos, letters, faxes, and forms.
- Develop and maintain a filing system.
- Handle sensitive information in a confidential manner.
**Documentation and Reporting**:
- Prepare reports, presentations, and data, as well as maintain databases.
- Assist in the preparation of regularly scheduled reports.
- Conduct research, compile data, and prepare papers for consideration and presentation.
Communication:
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
- Receive and interact with incoming visitors.
- Handle incoming and outgoing mail and packages.
**Qualifications**:
Education and Experience:
- High school diploma or equivalent; associate or bachelor’s degree preferred.
- Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
Skills and Abilities:
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Knowledge of office management systems and procedures.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
**Preferred Qualifications**:
- Experience with administrative and clerical procedures.
- Familiarity with office equipment, including printers and fax machines.
- Ability to work independently and as part of a team.
Pay: RM1,703.70 - RM2,000.00 per month
**Benefits**:
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Schedule:
- Monday to Friday
Supplemental pay types:
- Commission pay
- Overtime pay
- Performance bonus
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