Specialist - P2p, Invoice Processing

3 days ago

Petaling Jaya, Malaysia Elanco Full time

Education : EQUIVALENTEXPERIENCE

**As a leading global animal health company, Elanco delivers innovative products and services to improve the health of pets and farm animals around the world because we believe making animals' lives better, makes life better. Since 1954, we have provided solutions that support veterinarians, farmers and pet owners to advance our vision of Food and Companionship Enriching Life. Elanco's promise to employees: Together, we foster an inclusive culture where everyone can make a difference, encouraging ownership, growth and well-being.**

The Specialist, P2P Invoice Processing performs processes associated with invoice mailing, scanning, processing, and posting activities. They will manage and partner with business counterparts to drive process governance; and ensure compliance with applicable regulation and controls for the invoice management function. This position does not have direct reports.

**Key Responsibilities & Deliverables**:
**Process, Governance, Stakeholder Management**
- Manages APAC invoice processing activities which include incoming suppliers invoice scanning, validating and document management in accordance to global record policies and procedures
- Processes invoices from receipt through posting in an efficient manner to ensure accuracy, completeness and compliance with relevant payable systems, policies and procedures
- Communicates with third parties as needed to resolve invoice questions or discrepancies in order to post invoices (and/or credit memos) in a timely fashion and within Service Level Agreements
- Conducts reviews of vendor statements against open and closed invoices to identify missing or misbinned invoices
- Coordinates with invoice approvers and/or requisitioners to ensure timely review and approval of invoices to be released for disbursement
- Supports process governance including regular reporting and analysis to key stakeholders - communicates with internal stakeholders on a regular basis to discuss operational issues, key metrics
- Supports delivery of Service Level Agreements (SLA) and Key Performance Indicators (KPI) targets
- Supports General Accounting’s month end/year end closing procedures including general ledger reconciliations and accruals, Sarbanes Oxley (SOX) compliance and financial audits
- Supports and implements process change improvements and system upgrades/updates
- Supports internal and external auditors during audits and other data inquiries
- Understands system architecture, including ERP, add-ons, enablers, and interfaces
- Support system implementations and testing with transactional resources

**Skills & Capabilities**
- Requires intermediate level of knowledge and understanding of Invoice Processing and document management activities and relationship with the business.
- Meticulous in details and post good analytical skills.
- Effectively prioritize and complete assigned functional tasks and other deliverables under mínimal supervision.
- Anticipate and responds flexibly and empathically to customer needs and effectively manage their expectations.
- Ability to make decisions within procedures and policies that impact the activities within work unit.
- Able to recognizes and solves typical or non-standard problems that can occur in own work unit.
- Positive working attitude with a high degree of initiative and is adaptable to change.
- Operational awareness of all applicable US SOX & Operational controls in own work unit and ability to demonstrate a strong compliance oriented mindset
- Good interpersonal and influencing skill as frequent communication with stakeholders from various department would be required.

**Requirements**:

- Diploma/Degree in Finance/Accounting, Business Administration with 0 - 3 years of related industry experience or equivalent in Invoice Processing and Document Management or other accounting function in an MNC or Shared Service.
- Intermediate knowledge and understanding in the Purchase to Pay processes, specifically Requisitions, Purchase Orders, 2-3 way match, payment types and methods, vendor management requirements, VAT taxes, etc.
- Intermediate and experience of operating ERP System - SAP Module and MS Office Tools, particularly Excel, PowerPoint, and Outlook. Experience using the ServiceNow, or Open Text is a plus but not require.
- Have experience in supporting low to medium complexity tasks and participating in a small to medium size project initiatives
- Lean/Six Sigma exposure or equivalent desired
- Proficient in English is mandatory; multi-lingual is required if you support Japan, Korea, Taiwan, China, Thailand and Vietnam
- Additional hours at critical times (e.g., month-end) may be required. Also, and on an exceptional basis, the role may require work on public holidays
- Support shift duty on rotational basis according to business needs.
- Fresh graduate are welcomed to apply.
- 3 vacancies available.

Elanco is an EEO/Affirmative Action Employer and does not discrimin

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