Special Officer to Group Managing Director
5 months ago
**JOB OVERVIEW**
The position holder will be responsible for providing full executive and research support to the Group Managing Director (GMD) on a day-to-day basis. He/she will anticipate the needs and requirements of the GMD and carry out the job specifications with a high level of maturity and agility. The position holder will also have the ability to undertake research, develop reports, draft PowerPoint presentations, develop talking points, put together briefing packs for meetings, and draft minutes of meetings.
**RESPONSIBILITIES**
- Manage, in partnership with the Executive Assistant, an active calendar of appointments to ensure the GMD’s schedule is followed and respected.
- Coordinate meetings, develop reports and briefing packs, prepare talking points and presentations ahead of internal and external meetings, as required.
- Proactively follow-up on important tasks and deadlines within the GMD’s portfolio to ensure timely execution.
- Coordinate, support execution and completion of strategic projects and programmed according to strict deadlines and budgets, ensuring achievement of agreed objectives.
- Report on the progress and impact of active projects and activities in a timely manner.
- Undertake research as directed by the GMD and produce high quality reports.
- Facilitate seamless communication from GMD’s office to internal and external stakeholders, ensuring effective messaging.
- Attend internal and off-site meetings with the GMD, take minutes, and follow up on action items.
- Undertake specific projects or tasks as directed by the GMD, from time to time.
**REQUIRED QUALIFICATION AND SKILLS**
- A relevant degree with the willingness to embark on executive and research support functions with mínimal support.
- Strong numeracy skills.
- Strong research skills with the ability to produce reports quickly and accurately.
- High level of confidence with outstanding written and verbal communication skills.
- Excellent ability to take minutes at meetings and manage follow-up actions.
- Strong knowledge of MS Office, especially Outlook, PowerPoint and Excel.
- Ability to work within a complex, fast paced and challenging environment.
- Strong ability to handle confidential information in a mature and professional manner.
- Ability to work under pressure with attention to detail and accuracy.
- Exceptional time management and organizational skills.
- High level of flexibility and adaptability to changing priorities and schedules.
**Salary**: RM4,000.00 - RM4,500.00 per month
**Benefits**:
- Health insurance
- Maternity leave
- Parental leave
Schedule:
- Monday to Friday
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