Admin and Project Coordinator Officer

1 week ago


Kuala Lumpur, Malaysia Tenaga Solar Jaya Maju Sdn Bhd Full time

**Finance Operations Assistance**:

- **Invoicing Coordination**: Manage the creation, verification, and dispatch of invoices to clients. Ensure timely follow-up on payments and address any discrepancies.
- **Purchase Orders (PO)**: Coordinate the issuance and tracking of POs for clients and vendors. Maintain accurate records and ensure all POs comply with company policies.
- **Vendor Management**: Assist in the review and reconciliation of vendor statements and invoices. Address and resolve any billing issues in collaboration with the finance team.

**Project Coordination**:

- **Client Coordination**:Serve as the point of contact for clients regarding project updates, timelines, and deliverables. Ensure client requirements are accurately communicated to the project team.
- **Vendor Coordination**: Facilitate communication and collaboration with vendors to ensure timely delivery of services and products. Track project progress and address any issues that arise.
- **Documentation**: Maintain detailed records of all project-related documents, including contracts, schedules, and correspondence.

**Third-Party Organization Coordination**:

- **External Relations**: Act as a liaison with third-party organizations such as Tenaga Nasional Berhad (TNB), Sustainable Energy Development Authority (SEDA), and Suruhanjaya Tenaga (ST). Ensure compliance with regulatory requirements and facilitate smooth interactions.

**HR Assistance**:

- **Salary Coordination**: Support the HR Manager in the administration of site team salaries. Ensure accurate and timely processing of payroll, including the calculation of hours, overtime, and deductions.
- **Employee Records**: Maintain up-to-date records of site team employees, including attendance, leave balances, and other relevant information.

**Key Skills and Competencies**:

- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficiency in financial and project management software
- Attention to detail and accuracy in all tasks
- Ability to work collaboratively with various stakeholders
- Understanding of regulatory requirements and compliance issues

**Qualifications**:

- Relevant academic background or professional qualifications in administration, finance, or project management
- Previous experience in a similar role is preferred
- Proficiency in MS Office Suite (Excel, Word, PowerPoint) and other relevant software

Pay: RM1,500.00 - RM2,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Expected Start Date: 06/10/2024



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