Admin Front Office Coordinator

6 months ago


Kuala Lumpur, Malaysia Arup Full time

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.
- At Arup, you’ll do more than work — you’ll shape a better world._

**About this role**
Are you looking for a new role in a growing organisation with an exceptional work culture? Arup **Kuala Lumpur** have a fantastic opportunity for a motivated **Admin cum Front Office Coordinator** to join our vibrant and enthusiastic team. In this role you will be responsible to act as the first point of contact for all front office activities, managing corporate travels, and to undertake a range of other administrative tasks within the Office Services Department. With access to a global community of office staff & administrators you will collaborate with and learn from other minds.

**What will I do?**
- Welcome clients and other visitors, determining their needs and ensuring these are met in an efficient and friendly manner, in accordance with Arup's brand and procedures.
- Coordinate all incoming and outgoing mails, dispatch and courier services.
- Attend to all travel requests for all corporate travel bookings including vehicles and accommodation, purchasing tickets and travel insurance issued according to Arup policy.
- Monitor office meeting and working areas to ensure presentation standards are met, including tidiness, layout, ensuring equipment is present and in working order and everything is in good repair, liaising with IT / facilities staff to resolve as required.
- Receive, respond to and action facilities helpdesk (Service Desk) requests from staff within personal skillset and escalate to third party cleaners, handymen and other contractors as required.

**What will I bring?**
- Minimum Diploma holder in Hospitality & Tourism Management / Business Administration or relevant field.
- Proficiency in Microsoft Office for Business
- Relevant experience in administration / travel coordination experience is an added advantage.
- Strong communication skill and a team player.
- Results driven, with ability to remain positively motivated and foster team spirit at times of significant pressure, including assisting others to meet deadlines.

**Our firm**
Dedicated to sustainable development, the firm is a collective of 16,000 designers, advisors and experts working across 140 countries. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology and rigour to shape a better world. We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.

**Are you ready to shape a better world?**

Arup does not accept unsolicited resumes from recruiters or employment agencies.

LI-MM3



  • Kuala Lumpur, Malaysia Arup Full time

    Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do. - At Arup, you’ll do more than work — you’ll shape a better world._ **About this role** Are you looking for a new role in a growing organisation with an exceptional work culture? Arup **Kuala Lumpur** have a fantastic opportunity for a...


  • Kuala Lumpur, Malaysia BLUEPRINT PROJECTS SDN BHD Full time

    **BLUEPRINT PROJECTS SDN BHD** **POSITION: FRONT OFFICE ADMIN ASSISTANT** **Qualification**:Minimum SPM/STPM or Diploma **Years of Experience**: Minimum 3 years in related field **Job Type**:Contract Basis (2 years) **Headcount**:1 **Salary Range**:RM2,500.00 - RM3,200.00 **Allowance**:Attendance and Punctuality Allowance - **FRONT OFFICE ADMIN ASSISTANT...


  • Kuala Lumpur, Kuala Lumpur, Malaysia IFloss Dental Full time

    Job Title: Front Office Dental Coordinator At IFloss Dental, we are seeking a highly motivated and detail-oriented Front Office Dental Coordinator to join our team. The successful candidate will be responsible for providing exceptional patient care, managing front office operations, and ensuring the smooth flow of dental services. About the Role:Manage...

  • Front Office Executive

    6 months ago


    Kuala Lumpur, Malaysia Cisco Full time

    As a receptionist, you will be the first point of contact for our company. We are looking for a receptionist to be responsible for greeting clients and visitors to our office and offering administrative support across the organization. You will be in charge of giving clients directions to various parts of the office, coordinate front-desk activities,...

  • Front Office Manager

    7 months ago


    Kuala Lumpur, Malaysia Hotel Grand Continental Kuala Lumpur Full time

    To achieve a maximum occupancy and average rate at all times. - To oversee day-to-day operations, ensuring a high standard of customer relations service within the front office. - Ensure the front office operates with a sales attitude and is aware of room sales/ revenue targets. - To coordinate closely on room availability with the sales dept. - Adhere to...

  • Front Office Manager

    8 months ago


    Kuala Lumpur, Malaysia Meliá Kuala Lumpur Full time

    We are looking for a Front office manager to manage our reception area. You will act as the ‘face’ of our company and ensure visitors receive a heartwarming welcome. You will also coordinate all front desk activities, including calls, reservations and guests services. Ultimately, you should be able to ensure our front desk provides professional and...

  • Front Office

    6 months ago


    Kuala Lumpur, Malaysia MyPeople Full time

    To greet and welcome guests, answer all calls and direct as needed and coordinate hotel activities. - Any other ad-hoc activities as requested by management. **Job Requirements**: - Pleasant personality and outlook. - Excellent interpersonal skills. - **Front Office work experience in a 5-star hotel and luxury hotel is preferred.**: - Willing to...


  • Kuala Lumpur, Malaysia Springs Dentists Full time

    Did you get into dentistry because you care about people? So did we. Did you get into dentistry because you want to see people be healthy? So did we. Did you get into dentistry to help people feel good about themselves? So did we. Looks like you may be a match for our amazing team. At Springs Dentist we believe in and practice holistic dental care that...

  • Front Office Manager

    6 months ago


    Kuala Lumpur, Malaysia WYNDHAM GRAND BANGSAR KUALA LUMPUR Full time

    **Job Purpose** This position is responsible for the supervision and management of the overall Front Office operations by ensuring that all sections of Front Office’s service standards delivery are maintained in accordance to the Hotel’s strategic plan and standard. **Reporting Lines Key Interactions** **Internally** - Catering Sales - Engineering -...

  • Front Office Manager

    6 months ago


    Kuala Lumpur, Malaysia WYNDHAM GRAND BANGSAR KUALA LUMPUR Full time

    **Job Purpose** This position is responsible for the supervision and management of the overall Front Office operations by ensuring that all sections of Front Office’s service standards delivery are maintained in accordance to the Hotel’s strategic plan and standard. **Reporting Lines Key Interactions** **Internally** - Catering Sales - Engineering -...


  • Kuala Lumpur, Malaysia Hotel - Kuala Lumpur Full time

    **PROFILE**: - Minimum SPM or Diploma in Tourism Management. - Minimum 2 years successful track record at a managerial level. - Excellent communications skill for both written and verbal. Multiple language skills are preferred. - Able to work under pressure. - Self-starter, results oriented and also a team player. - Pleasant personality with good...

  • Front Office Manager

    6 months ago


    Kuala Terengganu, Malaysia Hotel Grand Continental Kuala Terengganu Full time

    1. To achieve a maximum occupancy and average rate at all times 2. To oversee day to day operation, ensuring a high standard of customer relations service within front office 3. Ensure front office operates with a sales attitude and are aware of room sales/revenue targets 4. To coordinate closely on room availability with Sales Department 5. Adhere to...

  • Front Office Executive

    6 months ago


    Kuala Lumpur, Malaysia Berjaya Times Square Hotel, Kuala Lumpur Full time

    **JOB DESCRIPTION** - Delivers the basic standards and provide exceptional guest service at all times. - Maintains positive guest and colleague interactions with good working relationships. - Meets and greets all guests and assists with registrations. - Personally and frequently verifies that guests are receiving the best possible service during check-in and...


  • Kuala Lumpur, Malaysia Ouji Seiyaku (M) Sdn Bhd Full time

    Company Background OUJI SEIYAKU (M) SDN. BHD. Is part of the Whealthfields Group. The parent company has been established for 23 years in China. The business has now expanded across all SEA and Oceania, Singapore, Malaysia, Taiwan, Thailand, Vietnam, Australia, Japan, and Dubai. Our company is a manufacturer of daily and cosmetic products. We manufacture...

  • Front Office Executive

    6 months ago


    Kuala Lumpur, Malaysia Tribeca Serviced Hotel Full time

    **Job Summary**: - The Front Office Executive serves as the first point of contact for guests and visitors, ensuring a seamless and exceptional experience during their stay at the hotel. They are responsible for managing front desk operations, assisting guests with inquiries and requests, and coordinating with various departments to ensure smooth daily...


  • Kuala Lumpur, Malaysia AM Recruitment Pte Ltd Full time

    **This role is based in Cambodia, Phnom Penh Reporting directly to the General Manager, the Front Office Manager is responsible for overseeing the day-to-day operations of the Front Office department, ensuring a seamless guest experience from arrival to departure. The role includes managing the front desk team, coordinating with other departments, and...

  • Front Office

    6 months ago


    Kuala Lumpur, Malaysia GRABSTAY MANAGEMENT SDN BHD Full time

    A front desk position typically involves being the first point of contact for visitors and guests, both in person and over the phone. Responsibilities may include greeting and directing visitors, answering phone calls, managing appointments and reservations, handling inquiries and providing information, and maintaining a clean and organized reception area....


  • Kuala Lumpur, Malaysia STEG HOTEL, KL Full time

    1. **JOB SUMMARY** Primarily supervises front desk team members to ensure efficient and smooth operations for producing excellent feedback and guest satisfaction. Responds in a professional and courteous manner to arriving, departing and in-house guests by providing accurate and timely information and services. Provides technical support to front desk and...


  • Kuala Lumpur, Malaysia FINEXUS GROUP Full time

    **Front Desk Operations** - Phone and correspondence handling. - Guest and visitor greetings - Scheduling: Meeting room booking/Transportations arrangement - Maintaining reception area to be in a good condition **Admin Operations** **Office Facilities & Maintenance** - Overseeing the **maintenance of various office facilities**, including workstations,...

  • Front Office Assistant

    6 months ago


    Kuala Lumpur, Malaysia MAHSA Avenue, Urban living Full time

    We are seeking a friendly and skilled Front Office Assistant who is fluent in Mandarin to join our team. In this role, you will be responsible for providing exceptional customer service to our Mandarin-speaking guests, managing front desk operations, and ensuring a positive guest experience during their stay at our hotel. **Key Responsibilities**: **Guest...