Associate Analyst, Accounts Payable

3 days ago


Kuala Lumpur, Malaysia ResMed Full time

The Finance team’s goal is to be a trusted and collaborative partner to all the businesses and functional teams that we work with, bringing business acumen, financial expertise and insights to aid decision-making and deliver value to our stakeholders. We strive to generate value through providing specialist advice and making recommendations to optimize decision making, delivering transparent processes and implementing governance and controls to mitigate risk.

Let’s talk about the team:
The primary role of Financial Shared Services function is to provide a daily operational and documentation support related to account payables/ receivables, invoice processing, payroll etc. Key deliverables include, but not limited to, processing various time and non-time related payments and employee expense management. Accurately computing and documenting all time and labor changes. Reviewing and posting receipts, reconciliations and journal entries.

Let’s talk about the role:
- Perform daily operations of invoice entry and ensuring accurate recording in Oracle.
- Process supplier invoices, debit memos, check requests and credit memos
- Ensure supplier invoices are processed and paid in in timely manner.
- Assign general ledger accounts to service-type invoices, obtain approvals and process
- Clear any documents blocked in ‘workflow’ and ensure are dealt with accordingly.
- Investigation and resolution of Invoices on Hold (analysing discrepancies between goods received and invoiced with the relevant departments) and follow up on status of NCDs
- Ensure that all Purchase Orders with a valid Goods Receipt Note (GRN) for which invoices have not been received are appropriately followed-up and addressed
- Research and resolve supplier and internal customer (Business Units) on
- Invoice/Payment inquiries according to Service Level Agreement (SLA) requirements.
- Perform monthly supplier reconciliations and reconcile monthly supplier statements
- Monitor monthly intercompany balances, ensuring all intercompany payables balances are confirmed by the relevant parties each month-end, and paid according to established terms
- Administer the Concur Expense Management system.
- Administer the Corporate Credit Cards process.
- Assist with monthly reporting of key payables statistics for inclusion in month end reports.
- Assist with monthly reporting of employee expense claims and Corporate Credit Card coding status.
- Assist with exception reporting and auditing of employee expense claims and credit card submissions to ensure policy compliance.
- Ensuring all practices are aligned with internal control processes
- Ensure all practices are aligned with internal control processes - SOX compliance.
- Assist with the month-end process in accordance with the timetable defined by Finance
- Provide support for special projects as needed.

Let’s talk about you:

- Associates Degree in Accounting or other business-related field preferred, or 1-3 years related work experience
- Experience in accounts payable and knowledge of commonly used accounting concepts, practices and procedures required
- Some skills and experience in computerized accounting software systems including the three-way match process preferred will be an added advantage
- Ability to accurately process high volumes of work, prioritize duties, meet deadlines, and work independently while maintaining strong relationships with internal and external customers
- Strong communication and interpersonal skills, with the ability to deal with both internal and external customers across Regions
- Strong command of English, both verbal and written
- Ability to produce work to high standards, paying meticulous attention to detail at all times
- Able to work collaboratively in a team environment.
- Display energetic, self-motivated and quick thinking with positive attitude.
- Flexibility to work extended hours as required to ensure the completion of daily tasks and workload assigned

Preferred
- Experience of working in a Shared Service Centre environment
- Experience with invoice scanning solutions and using a globally recognised accounting software package. ORACLE / SAP preferred.
- Experience of using Concur or other expense management software
- Competent computer user with experience of using Microsoft Office software
- Other language skills will be an added advantage



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