Admin Pa to Md

7 months ago


Shah Alam, Malaysia INDUSTRIAL QUALITY MANAGEMENT SDN BHD Full time

1. Manage Director’s electronic diary, assessing priority of appointments and reallocation

as necessary.

2. Manage Director’s travel arrangements (including visas/accommodation).

Process Director’s correspondence, ensuring that incoming correspondence is dealt

with by the Director/or on behalf of the Director, or other staff as appropriate.

3. Maintain Director’s office systems, including data management and filing.

4. Maintain records of Director’s contacts.

5. Screen calls, enquiries and requests, and deal with them when appropriate.

6. Assist Director in researching and following up with action on matters which fall within

the Director’s responsibility - chasing responses, triggering follow-up action.

7. Produce documents, briefing papers, reports and presentations for the Director and any adminidtration & ad hoc job.

8. Organise meetings and ensure that Director is well prepared for those meetings,

preparing agendas, pre-meeting briefings and meeting papers.

9. Manage arrangements for Trustees’ and Sub-Committee meetings, including

production/distribution of agenda and papers.

10. Assist/support Director, Development Manager & Communications Manager in

arranging funding partner and other events.

11. Meet and greet visitors at all levels of seniority.

12. Supervise all Trust incoming/outgoing mail.

13. Any other duties as may reasonably be required by the Director.

**Requirements**:
2) At least 1-2 years of working experience in as personal assistant or administrato

3) Competent in Microsoft Word, Microsoft PowerPoint and Microsoft Excel

4) Good command of written and spoken English and Bahasa Malaysia

5) Proactive and able to work independently and as a team.

**Benefits**:

- Free parking
- Maternity leave
- Parental leave

Schedule:

- Day shift
- Early shift



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