Corporate Affairs Executive Assistant

7 days ago

Bukit Bintang, Malaysia Reeracoen Malaysia Full time

**Overview**:
**Salary**:
2,500 MYR ~ 3,600 MYR**Industry**:
RetailResponsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

Accountabilities
Oversee ongoing upkeep of management office to ensure a conducive, safe and clean working environment for staff
Ensure smooth operations of overall office management
Develop and update administrative systems to promote better efficiency as well as resolve administrative issues
Answering telephone calls and directing calls to the relevant persons and oversee support services
Manage incoming / outgoing mail including courier services as well as ordering envelope and consignment note, receiving, sorting and distributing mails
Order, track and stock office supplies including stationery and food inventory as well as act as main point of contact for all vendor
Handle the acquisition, distribution, and storage of office equipment and supplies
Maintain relationships with quality vendors that are reliable and cost effective
Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of office equipment, materials, supplies, products, or services
Oversee records management (soft copy and manual filing systems), communications system management, security, recycling and transportation services
Coordinating office policies and procedures
Oversee overall office maintenance including planning for long and short-term maintenance needs as well as periodic preventive maintenance
Preparing and processing monthly invoices and billing
Monitor and facilitate security measures for Information Technology related matters
Manage meeting rooms including reservation schedules
Facilitate new employee onboarding especially in matters relating to IT
Organizing travel arrangements for employees both within and outside the country, which includes air tickets, accommodation and ground transportation.
Handling documents management and entertainment expenses related matters
Oversee office renovation projects and responsible for planning workspaces
Perform and execute any other duties assigned by your superior that may be deemed appropriate to this role.

**Qualifications**:
**Requirement**:

- Education Background:
Diploma or Bachelor’s Degree in Business Administration, Management or any other complementing disciplines- Experience:
More than 3 to 5 years’ experience in a similar role, handling administrative matters / office management-
**English Level**:
**Other Language**:
English

**Addition Information**:
**Benefit**:
Transport Allowance, Annual Leave, Medical Benefits, Bonus, Company phone**Working Hour**:
**Holiday**:
**Job Function**:

- Custmer support/service
- Sales coordinator/Admin/Receptionist/Secretary

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