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Admin Manager

1 month ago

Johor Bahru, Malaysia Timesconsult Full time

**Responsibilities**
- Responsible for organizing all of the administrative activities that facilitate the smooth running of an office; controlling correspondence; design filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Responsible for office housekeeping, maintenance, pest control, relevant supplier / contact management.

a) Upkeep of office equipment and furniture.
b) To achieve Cost Saving and Efficiency by cutting down unproductive resources.
- Monitor and manage the operations of various functions under office administration.
- Monitor and execute procurement of office items (including stationery) purchase to the best interest of the Organization.
- Responsible for the entire group of companies’ office filing

a) Ensure office filing is being upkept including Accounts, Sales & Marketing, Own Biz, Project, Operation & etc.
b) Ensure all office filing is properly labeled, sort out by category for easy reference.
- Review and enhance current group administrative systems and procedures. and/or develop new procedures where necessary to make the workplace more efficient, and to coordinate with relevant departments to ensure smooth implementation of the procedure.
- Assist in monitoring the work of IT department in the absence of IT Manager.
- Recording office expenditure and managing budget; analyzing variances; initiating corrective actions.
- Partner with HR department to maintain and review office policies as necessary.
- Reviewing and updating health and safety policies and ensuring they are observed.
- Delegating work to staff and managing their workload and output; resolve any office co-ordination issues arise.
- Provide administrative support to the department’s operations & new outlet / division set up.
- Handle all licenses, permits and/or certifications, and maintain its renewal.
- Responsible in monitoring the compliance issues affecting the company

**Requirements**:

- Minimum 5 years of experience in administrative role, added advantage if have experience with people management
- Diploma or Bachelor Degree in Business Administration and relevant field
- Willing to work in **Tebrau**

**Salary**: Up to RM8,000.00 per month

Schedule:

- Day shift
- Monday to Friday

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