Manager, Company Secretarial

5 months ago


Sepang, Malaysia AirAsia Full time

The Manager, Company Secretarial, holds a senior-level role responsible for overseeing and managing various aspects of corporate governance, legal compliance, and administrative functions related to the company's board of directors, shareholders, and regulatory requirements. This position involves a higher level of responsibility, decision-making, and leadership within the company secretarial department.

**Key Responsibilities**:
Corporate Governance Leadership:

- Lead the planning, coordination, and execution of board meetings, committee meetings, and annual general meetings.
- Collaborate with senior management and board members to establish meeting agendas and ensure effective meeting preparation.
- Review and approve meeting minutes, resolutions, and other documentation for accuracy and compliance.

Legal Compliance Oversight:

- Stay updated with evolving laws, regulations, and corporate governance standards, ensuring the company's adherence to these requirements.
- Provide guidance on legal matters, contracts, agreements, and regulatory changes to internal teams and stakeholders.
- Lead the drafting and review of complex legal documents and agreements.

Corporate Records Management:

- Oversee the meticulous maintenance of statutory records, registers, and documentation, ensuring they are complete, accurate, and well-organized.
- Implement secure and efficient systems for record storage and retrieval as required by law.

Board Support and Strategic Direction:

- Provide expert guidance to directors on governance practices, regulatory compliance, and board effectiveness.
- Develop and enhance board orientation materials, board packs, and presentations to facilitate informed decision-making.
- Collaborate with senior management to implement strategic initiatives aligned with corporate governance goals.

Board Meeting Coordination:

- Take the lead in planning and organizing board meetings, committee meetings, and general meetings.
- Prepare meeting agendas, collate relevant documents, and distribute materials to attendees.
- Attending meetings, recording minutes, and preparing accurate and timely minutes and resolutions.

Regulatory Liaison and Reporting:

- Interface with regulatory authorities, government agencies, and external consultants, ensuring timely and accurate compliance filings.
- Prepare and oversee the submission of regulatory documents, disclosures, and reports.

Shareholder Engagement:

- Manage communication with shareholders, addressing inquiries, and handling routine shareholder-related matters together with the share registrar.
- Supervise the preparation and distribution of shareholder-related communications, notices, and proxies.
- Ensure the accurate maintenance of the shareholder register and prompt updates as needed.

Corporate Policies and Procedures Management:

- Contribute to the formulation and refinement of corporate governance policies, ensuring alignment with industry standards and best practices.
- Monitor adherence to company policies, recommending updates as required, and promoting a culture of compliance.
- Develop an annual secretarial compliance calendar for public listed companies and non-public listed companies.

Leadership and Team Management:

- Provide guidance, mentorship, and oversight to junior team members within the company secretarial department.
- Foster a collaborative and efficient work environment that supports professional growth and development.
- To work closely with the Department Head in ensuring the smooth operation of the department as a support function within the Group.
- Manage the administrative and daily work efficiently and support continuity of the department functions in the absence of the Department Head.

**Qualifications and Skills**:

- Bachelor's degree in Business Administration, Law, or a related field. Legal qualifications are a plus.
- 5 years’ experience in a company secretarial role with experience handling secretarial matters for public listed companies in Malaysia.
- Substantial experience in a company secretarial role, legal, or corporate governance position.
- In-depth knowledge of corporate governance principles, company law, and regulatory frameworks.
- Exceptional organizational abilities, attention to detail, and a strategic mindset.
- Excellent communication, presentation, and interpersonal skills.
- Proficiency in using office software and document management systems.
- Strong leadership skills, including the ability to manage and mentor a team.
- Demonstrated ability to maintain confidentiality and handle sensitive matters with discretion.

The Manager, Company Secretarial, plays a pivotal role in shaping the company's governance landscape, driving compliance, fostering effective communication with stakeholders, and contributing to the organisation's long-term success.

**We are all different** - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given al



  • Sepang, Malaysia AirAsia Full time

    **Accountabilities** - Ensure the company remains compliant with legislation outlined in Companies Act 1965 at all times. - Including acting as the official liaison party for your company to communicate, preparation and submission of Statutory Returns with the Suruhanjaya Syarikat Malaysia (SSM) - Ensure documents accurately reflect business and commercial...

  • Executive Secretary

    5 months ago


    Sepang, Malaysia Avani Full time

    Company Description Contemporary, relaxed and imaginative. Be it a leisurely family break or romantic escape, AVANI Hotels & Resorts provides the right space for guests who value the details that matter. **Job Description**: You will be supporting the General Manager with the day-to-day operations with effective administrative and secretarial work. A...

  • Executive Secretary

    5 months ago


    Sepang, Malaysia MINOR Hotels Full time

    You will be supporting the General Manager with the day-to-day operations with effective administrative and secretarial work. A brilliant multi-tasker and proactive, your tasks include but are not limited to organising appointments, taking meeting notes, daily follow-up, making travel arrangements, and providing any other assistance required by the hotel’s...

  • Manager - Finance

    5 months ago


    Sepang, Malaysia Segi Astana Sdn Bhd Full time

    **Responsibilities** - Analyse and review monthly reporting, quarterly and yearly financial statements. - Liaise with external auditors, internal auditors, tax agent, bankers, company secretary, valuer, JV partner and all other departments on all financial related matters. - Prepare HOD meeting slide and present HOD slide in monthly HOD meeting. - Prepare...

  • Account Executive

    5 months ago


    Sepang, Malaysia U-Global Freight Services Sdn Bhd Full time

    1. To review, prepare payment voucher & verify invoices/bills of company. 2. Handle company’s monthly payments in accordance with approved procedures and agreed credit terms. 3. Manage and prepared full sets of accounts including Audit support matters. 4. Liaise with Banker, Company Secretary, Auditor, Tax Agent on banking and financial matters. 5....


  • Sepang, Malaysia AirAsia Full time

    **You will**: - Assist in providing overall administrative and secretarial support to facilitate the efficient operations of the department. - Assisting in regular correspondence with stakeholders, as required - Managing diaries, schedules, and organising meetings - Handle PO/PR for the department, coordinate with the finance team, and ensure payments are...


  • Sepang, Malaysia Sepang International Circuit Sdn. Bhd. Full time

    **Responsibilities**: - To prepare all documentation to relevant governing authorities for the race to be sanctioned. - Organize and schedule appointments. - Plan meetings and take detailed minutes. - Assist in the preparation of regularly scheduled reports. - Develop and maintain a filing system. - Update and maintain office policies and procedures. -...


  • Sepang, Malaysia XMU JIAGENG EDUCATION DEVELOPMENT SDN BHD Full time

    **ROLE AND KEY RESPONSIBILITIES**: - Managing the general administration of the department - Assuming the role of secretary to the management committee, inclusive of preparation of agendas and keeping of minutes - Documentation of all departmental events including photography and generating reports - Providing administrative support to a team of academic...


  • Sepang, Malaysia Chrisjac Recruitment Services Full time

    **Position title: Finance Manager.**: - **Salary: RM 10000-13000.**: - **Work location: Sepang (5-day week), Selangor.** **About the hiring company** Chrisjac Recruitment is an established recruitment firm, servicing corporate clients in Malaysia for over two decades in staffing industry. As part of providing value-added recruitment services to our long...


  • Sepang, Malaysia AirAsia Full time

    Developing and implementing safety policies: Create and implement safety policies, procedures, and guidelines to ensure compliance with relevant regulations and industry best practices. - Conducting risk assessments: Identify workplace hazards and assess risks to employee health and safety. Perform regular inspections, audits, and risk assessments to...

  • Manager, Procurement

    5 months ago


    Sepang, Malaysia Teleport Full time

    As a Procurement Manager, you will take ownership in continuously improving of the Procurement SOP, strategizing and negotiating with internal stakeholders and vendors to acquire the most cost-effective to reduce procurement expenses, and commercial-effective arrangements (including speed to achieve Teleport’s ambition, fast paced & dynamic) while...

  • Manager, Procurement

    5 months ago


    Sepang, Malaysia AirAsia Full time

    As a Procurement Manager, you will take ownership in continuously improving of the Procurement SOP, strategizing and negotiating with internal stakeholders and vendors to acquire the most cost-effective to reduce procurement expenses, and commercial-effective arrangements (including speed to achieve Teleport’s ambition, fast paced & dynamic) while...


  • Sepang, Malaysia Chrisjac Recruitment Services Full time

    **Position title: Finance Manager.**: - **Salary: RM 10000-13000.**: - **Work location: Sepang (5-day week), Selangor.** **About the hiring company** This is a property/mall management company. They are in the process of looking for an experienced Finance professional to helm the Finance Department at their Sepang office in...

  • Sales Manager

    7 months ago


    Sepang, Malaysia AirAsia Full time

    **Position Overview**: As the Sales Manager for Maintenance, Repair, and Operations (MRO) & Digital Solutions, you will be responsible for leading and driving the sales efforts of MRO products and digital solutions within our organization. Your primary focus will be on generating revenue, building and maintaining client relationships, and identifying...

  • Facility Manager

    5 months ago


    Sepang, Malaysia GAGASAN SENTRAL SDN BHD Full time

    Certified Facility Management Manager (FMM) by CIDB Bachelor's Degree in Mechanical/ Electrical/ Civil Engineering/ Building Surveying Develop and implement a facility management program including daily surveillance, plan preventative maintenance, and life-cycle requirements. Supervise maintenance and repair of facilities and equipment. Manage contractor...

  • IT Manager

    5 months ago


    Sepang, Malaysia Avani Full time

    **Company Description** Contemporary, relaxed and imaginative. Be it a leisurely family break or romantic escape, AVANI Hotels & Resorts provides the right space for guests who value the details that matter. Responsible for working with users either internal or external, including vendors/suppliers. To perform IT support on infrastructure and operation...


  • Sepang, Malaysia PERKESO Full time

    **Job Requirement**: - Bachelor’s or master’s degree in computer science, Information Systems, Data Management, or a related field. - Minimum of 8 years of progressively responsible experience in data management, with at least 3 years in a managerial or supervisory role. - Demonstrated experience in leading and managing data management teams. -...

  • Shop Manager

    5 months ago


    Sepang, Malaysia JPS Fashions (Malaysia) Sdn Bhd Full time

    Reporting to Retail Operations Manager, the incumbent will be responsible to oversee the overall daily operation of the Company’s branches assigned to maximize sales and profits by taking ownership and responsibility for all aspects of store’s management and daily operations. **Responsibilities**: - Perform excellent customer service and demonstrate...


  • Sepang, Malaysia KYOCHON SDN BHD Full time

    Job description ASSISTANT KITCHEN MANAGER -Prepare food and beverage menu in accordance with defined standards and recipes. -Recruit, train and manage kitchen employees for KyoChon Malaysia outlets, including developing SOPs where necessary. -Maintain an efficient and effective roster of kitchen crews for KyoChon Malaysia outlets and manage labour needs...


  • Sepang, Malaysia Avani Full time

    Company Description Contemporary, relaxed and imaginative. Be it a leisurely family break or romantic escape, AVANI Hotels & Resorts provides the right space for guests who value the details that matter. **Job Description**: You will be one of the key Leaders on property. From business planning to team member engagement strategy to learning and development...