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Tender & Contracts Administrator , Legal
1 week ago
**Job details**:
Posted 02 February 2024
SalaryNegotiable
LocationKuala Lumpur
Job type Permanent
DisciplineWork for Us
ReferenceBBBH458_1706854612
This role will be reporting into the Regional Legal & Contracts Manager for Asia Pacific and work closely with the members in the Legal & Contract Management team in driving legal and contract management activities including compilation of reports, documents and information for the tenders and proposals submissions.
**Key Responsibilities:
- Coordinate, prepare and compile bid submission documents in relation to tendering/bidding activities, tender questionnaires, audit, and pre-qualifications.
- Organize and harness the efforts of all involved departments relating to tendering/bidding activities and contract review.
- Coordinate client's bid requirements within the various departments, collate and compile all queries and requests for additional information.
- Vet through incoming tenders and to note down tender due date, tender submission instructions/requirement, and mode of submission.
- Monitor and ensure that tender submission due dates are strictly adhered to, including the postage, packing, and preparation of outgoing submissions (physical or soft copies).
- Ensure that tender submissions are standardized in terms of format, font, logo, etc., and in line with client's and/or Ambition's tender requirements.
- Prepare basic legal documentation, work with Legal team for other admin matters.
- Dealing with and responding to any additional admin duties as and when required.
**To qualify, individuals must possess:
- Diploma/Degree in any discipline (Business Administration, or Legal-related majors is an advantage) with 2 to 3 years' experience in RFP/RFQ and managing entire tender process in contracts lifecycle and administration.
- Possess high level of integrity, pleasant personality, high initiative, meticulous coupled with good analytical skills.
- Demonstrated ability in dealing with different teams and stakeholders comfortably and effectively.
- Excellent communication skills and highly service orientated.
- A self-discipline and positive attitude with ability to work on your own with remote working arrangement.
- Driven and client service focus to match the team's high performance culture.
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