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Administrative Assistant
2 months ago
**1.** **Administration**
- Front office duties (answering incoming calls, entertaining visitors etc)
- To record incoming and outgoing correspondences i.e letters, faxes, couriers etc and distribute to the recipients
- To ensure stock for pantry items, stationeries are available
- Organising all HR and Admin documentation filing
- Prepare documentation list for archive files/documents
**2.** **Leave Management**
- To manage process of updating employees’ annual, medical and any other leaves as stipulated in the Human Resource Manual
- To file all leave records in systematic and updated manner
- To inform all employees of their balance leave on a monthly basis
- To update monthly/quarterly leave calendar as and when the leave record comes in
**3.** **Motor Vehicles**
- Updating cars monitoring list
- Assist to monitor cars’ service/maintenance
**4.** **Others**
- Assist to monitor CCTV/alarm and door access system - monthly back up, warranties, monthly checking, manual
- Office renovation etc
- Office safety and security
- Attendance record/disciplinary for HQ’s staff
- Assisting in ISO 9001:2015 documentation
- Other duties assigned by the immediate superior
**Job Type**: Contract
Contract length: 12 months
**Salary**: RM1,808.60 - RM2,343.92 per month
**Benefits**:
- Health insurance
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Petaling Jaya: Reliably commute or planning to relocate before starting work (required)
**Education**:
- Diploma/Advanced Diploma (preferred)
**Experience**:
- Administration: 1 year (preferred)
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