Executive Assistant

6 months ago

Kuala Lumpur, Malaysia Boston Consulting Group Full time

**WHAT YOU'LL DO**:
The Executive Assistant/ Senior Executive Assistant (EA) provides administrative support to Managing Director & Partner, Partner & Principal, taking full responsibility for maintaining their demanding schedules. The goal is to leverage the Managing Director & Partner, Partner & Principal’s time and to enable her/him to successfully serve BCG clients by being an integral member of the client service team.

Tasks will vary, depending on the Managing Director & Partner, Partner & Principal’s working styles and the existing workload. The duties described below make up a typical, but not necessarily complete, list.

In addition, the EA works is part of the wider Southeast Asia EA team setting, and each EA needs to coordinate and cooperate with other EAs to ensure that work is completed

Overall, the EA should work in support of the partner group, each other, the office, and BCG as a whole in a manner consistent with BCG's stated values.

**YOU'RE GOOD AT**:
The duties and responsibilities are as follows but not limited to:

- Manage complex calendars, with an understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of Managing Director & Partner, Partner & Principal’s time, and provide timely reminders as necessary.
- Schedule, coordinate and oversee a wide variety of internal/external meetings/events (local, offsite or virtual).
- Documentation: organize any needed material in advance of the meetings, maintain files/record keeping systems and confidential files
- Organize travel arrangements; anticipate and coordinate travel and logistics needs.
- Prepare and submit timesheets and expenses for Managing Director & Partner (MDP) in accordance with company guidelines.
- Provide professional support to BCG visitors, assist with settling in requirements and greet as appropriate.
- Support business objectives under guidance by building working relationships with clients and client assistants to facilitate information flow and scheduling.
- Establish and maintain systems to organize and manage details to ensure accuracy in all aspects.
- Receive, screen, and sort according to priority all incoming mail; respond promptly to inquiries as needed.
- Support case teams, internal committees, and practice area activities and information requests.
- Maintain highest levels of internal and external confidentiality.
- Provide back-up assistance to other EAs and Reception Desk as needed.

**YOU BRING (EXPERIENCE & QUALIFICATIONS)**:

- Ideally, minimum of 10 years of work experience gained in a professional services environment
- Able to multi-task in a fast-paced, deadline driven, service-oriented environment
- Secretarial diploma or equivalent in related fields
- Team player yet able to work independently, with demonstrated ability to be flexible, responsive and to take initiative
- Demonstrate strong interpersonal skills - able to work effectively with all levels of staff
- Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics
- Strong organizational skills, ability to set priorities, display attention to details and is tenacious with follow-ups
- Excellent oral and written communication skills in English
- Consistently handle situations with tact and patience, and able to work well under pressure
- Highly motivated, energetic and resourceful
- Strong customer service orientation - responds to customers’ needs with a sense of urgency, and with a “How can I help” mindset.
- Able to work beyond normal office hours (sometimes weekends) during peak periods
- Excellent typing skills with strong Microsoft Office skills, especially in Word, Excel, Powerpoint

**YOU'LL WORK WITH**:
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

  • Accounts Clerk

    6 months ago

    Kuala Lumpur, Malaysia CWS Firm (Virtual Assistant) Full time

    Responsible and ensure financial information and accounting records are accurate and up-to-date and ensure accuracy in financial reporting so that the company remains solvent and can pay its debts. Other duties and responsibilities include: - 1) book-keeping and general accounting 2) handle the data entry and daily financial records, 2) adding up all the...

  • Operations Executive

    6 months ago

    Kuala Lumpur, Malaysia Carleton Executive Search Full time

    The Operation Executive will assist with both Warehouse and related customer service. **Qualifications/Experience**: - 1-2 Year(s) of working experience in the related field is required for this position. - Fresh graduates or high school leavers without any working experience will be considered too. **Job Requirements**: - Meticulous and detailed...

  • Operations Executive

    6 months ago

    Kuala Lumpur, Malaysia Carleton Executive Search Full time

    **OPERATION EXECUTIVE** **Report to Assistant Operation Manager** The Operation Executive will assist with both Warehouse and related customer service. Qualifications/Experience: - 1-2 Year(s) of working experience in the related field is required for this position. - Fresh graduates or high school leavers without any working experience will be...

  • Operations Executive

    6 months ago

    Kuala Lumpur, Malaysia Carleton Executive Search Full time

    The Operation Executive will assist with both Warehouse and related customer service. **Qualifications/Experience**: - 1-2 Year(s) of working experience in the related field is required for this position. - Fresh graduates or high school leavers without any working experience will be considered too. **Job Requirements**: - Meticulous and detailed...

  • Personal Assistant/secretary

    6 months ago

    Kuala Lumpur, Malaysia Eastern Executive Sdn Bhd Full time

    To assist and provide high level confidential support to the Director’s business matters by providing a full secretarial and administrative service. - Provide high-level administrative support to the executive team and various departments within the company. - Coordinate daily schedules and appointments and provide assistance during client engagement...

  • Operations Executive

    6 months ago

    Kuala Lumpur, Malaysia Carleton Executive Search Full time

    The Operation Executive will assist with both Warehouse and related customer service. Qualifications/Experience: - 1-2 Year(s) of working experience in the related field is required for this position. - Fresh graduates or high school leavers without any working experience will be considered too. Job Requirements: - Meticulous and detailed orientated -...

  • Operation Executive

    6 months ago

    Kuala Lumpur, Malaysia Carleton Executive Search Full time

    The Operation Executive will assist with both Warehouse and related customer service. Qualifications/Experience: - 1-2 Year(s) of working experience in the related field is required for this position. - Fresh graduates or high school leavers without any working experience will be considered too. Job Requirements: - Meticulous and detailed orientated -...

  • Customer Service

    6 months ago

    Kuala Lumpur, Malaysia Carleton Executive Search Full time

    **OPERATION EXECUTIVE** **Report to Assistant Operation Manager** The Operation Executive will assist with both Warehouse and related customer service. Qualifications/Experience: - 1-2 Year(s) of working experience in the related field is required for this position. - Fresh graduates or high school leavers without any working experience will be...

  • Office Executive

    6 months ago

    Kuala Lumpur, Malaysia Agensi Pekerjaan Carpe Diem Executive Sdn Bhd Full time

    _**URGENT!**_ **Responsibilities** To assist in handling a full spectrum of human resource activities (recruitment, staff payroll and regulatory contributions, training & development, employees’ activities /interactions and other HR administration function). Maintain and responsible for daily end-users support in PCs, printers and software related issues...

  • Executive Assistant

    6 months ago

    Kuala Lumpur, Malaysia MATRIX AUTOMOTIVE SDN BHD Full time

    **Job brief** We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time...

  • Executive Assistant

    6 months ago

    Kuala Lumpur, Malaysia Sigma School Full time

    **Job Type**: Full-time, Physical **Job Summary**: **Key Responsibilities**: - **Executive Support**: - Manage and maintain executive schedules, including scheduling meetings, appointments, and travel arrangements. - Prepare and edit correspondence, reports, presentations, and other documents. - Handle confidential information with discretion and...

  • Executive Assistant

    7 months ago

    Kuala Lumpur, Malaysia Edelman Full time

    Edelman is currently seeking an experienced Executive Assistant located in either Malaysia or Singapore. The incumbent will report to the Team Lead, Executive Assistant, and support 3 -4 key Senior Regional Executives. The responsibilities will be varied, highly confidential, and will require a high level of discretion and judgment. You will be required to...

  • Executive Assistant

    6 months ago

    Kuala Lumpur, Malaysia Mazars Asia Pacific Services Sdn Bhd Full time

    This role offers an excellent opportunity for a highly organised, reliable and effective individual to take on the role of Executive Assistant in our firm and to work with a team of professionals to support **Mazars in Singapore.** The role requires you to take responsibility for the full spectrum of functions performed by a personal assistant to Partners...

  • Executive Office Assistant

    6 months ago

    Kuala Lumpur, Malaysia Drugs for Neglected Diseases Initiative Full time

    The Drugs for Neglected Diseases initiative (DNDi) is an international, not-for-profit research and development (R&D) organization that develops and delivers new treatments for neglected diseases affecting millions of the world’s poorest people. Together with more than 200 public research and industry allies worldwide, we use the power of partnership,...

  • Executive Assistant

    7 months ago

    Kuala Lumpur, Malaysia Mazars Asia Pacific Services Sdn Bhd Full time

    This role offers an excellent opportunity for a highly organised, reliable and effective individual to take on the role of Executive Assistant in our firm and to work with a team of professionals to support **Mazars in Singapore.** The role requires you to take responsibility for the full spectrum of functions performed by a personal assistant to Partners...

  • Marketing Executive

    7 months ago

    Kuala Lumpur, Malaysia Agensi Pekerjaan Carpe Diem Executive Sdn Bhd Full time

    **Marketing Coordination and Communication**: - Act as a liaison between the marketing team and other departments. - Collaborate closely with the digital marketing team to ensure consistent messaging and branding across all digital channels. **Support Marketing Campaigns / Events Coordination**: - Assist in the execution of marketing campaigns by...

  • Top Executive Assistant

    6 months ago

    Kuala Lumpur, Malaysia Tidal Venture Sdn Bhd Full time

    Maintain and coordinate the executive's schedule, including scheduling meetings, appointments, and travel arrangements. Ensure the executive is well-prepared for all engagements. - Plan, organize, and coordinate meetings, conferences, and events. Prepare agendas, documents, and presentations for meetings, and take minutes when required. - Make travel...

  • Executive Assistant

    6 months ago

    Kuala Lumpur, Malaysia Cultivar Asia Full time

    Cultivar Asia is a corporate services firm offering HR outsourcing services. We are currently seeking a highly motivated and organized Executive Assistant to support our Managing Director. **Responsibilities**: - Manage the MD's calendar, schedule appointments, and coordinate meetings - Prepare documents, presentations, and reports for meetings and...

  • Executive Assistant

    6 months ago

    Kuala Lumpur, Malaysia Albrite Sdn Bhd Full time

    **The Opportunity** We are looking for a dedicated and efficient Executive Assistant to provide comprehensive support to our studio leadership. This role involves managing schedules, coordinating meetings, handling travel arrangements, and overseeing day-to-day administrative tasks to ensure the smooth operation of our creative workspace. The Executive...

  • Executive Assistant

    8 months ago

    Kuala Lumpur, Malaysia Hyppies Full time

    **Do you thrive in fast-paced environments?** **Are you a master organizer with a knack for anticipation?** Then we want YOU! Join one of the well-established Financial Services companies as an Executive Assistant and become the right hand to our Executive Leader! **Here's a taste of what you'll do**: **Strategic** - Prepare and manage presentations,...