Executive Assistant
4 months ago
**Job Type**: Full-time, Physical
**Job Summary**:
**Key Responsibilities**:
- **Executive Support**:
- Manage and maintain executive schedules, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with discretion and professionalism.
- Act as a liaison between the executive team and internal/external stakeholders.
- **Meeting Coordination**:
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Arrange logistics for meetings, conferences, and events, both on-site and off-site.
- **Communication**:
- Serve as the primary point of contact for internal and external communications on behalf of the executive team.
- Maintain and update contact lists and databases.
- **Office Management**:
- Oversee the day-to-day operations of the executive office, ensuring it runs smoothly and efficiently.
- Manage office supplies, equipment, and maintenance requests.
- Assist with onboarding new employees and coordinating training sessions.
- **Project Management**:
- Assist with special projects and initiatives as assigned by the executive team.
- Coordinate and track project timelines, deliverables, and milestones.
- **Travel Coordination**:
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare and submit expense reports and manage reimbursements.
**Qualifications**:
- Proven experience as an executive administrative assistant or in a similar role.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational and time management skills.
- Ability to work independently and as part of a team.
- High level of professionalism and confidentiality.
- Strong problem-solving skills and attention to detail.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
**Working Conditions**:
- This position may require occasional overtime and availability outside of regular business hours.
- The role may involve occasional travel for meetings and events.
Pay: RM2,800.00 - RM3,500.00 per month
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