Human Resources

7 months ago


Kuala Lumpur, Malaysia John Clements Full time

■MUST TO HAVE:

- At least Diploma in Business Administration or its

equivalent
- At least 2 years in office administrative position
- Able to speak English, Mandarin and Bahasa

Malaysia
- Able to write in English and Bahasa Malaysia
- Basic SharePoint exposure is preferable

■Personality Requirement:

- Possess strong communication skill and multi-tasking skills
- Able to interact and work with people at all levels
- Report to the HR Manager and will be responsible for the following activities.

**Responsibilities**:
1.Office Administrative

**Manage and monitor office Attendance System.**

**Liaise with management office on building (work permit, air con extension & others issue related with**

management office) and parking management for parking related matters.

**Assist to update staff emergency information, seating arrangement & telephone directory list.**

**Prepare and update MMYS PH calendar**

**Handle and manage company working environment & 5S concept practise.**

**Dealing with cleaning company / cleaner arrangement**

**Dealing with Coway for servicing of water dispenser and air purifier.**

**Dealing with office rental owner/ Landlord & Penang shared office lease**

**Coordinate with Courier company (GDEX, FEDEX, DHL and many more) on all related courier matters**

/ call for pick up / keep stock for courier flyer / storage of audit document / mover for

expatriate/achieve documents

**Safekeeping of company access card, wood door key, glass door key, company credit card, company**

safe & etc.

**Dealing with 3rd party storage company Regalia on document storage for finance and AR documents**

**Manage Shell Card for sales staff and monitor credit limits.**

**Manage company phone line opening**

2.Staff Administrative

**Preparation for newcomer (name card & chop), introduction & assisting on staff onboarding.**

**Manage hotel, flight/car rental booking for staff who travelling on business.**

**Compute the daily public transport for indoor staff (monthly).**

**Handle company event such as company dinner, meeting, birthday & etc.**

**Arrangement for get well basket, condolences flower, wreath, farewell flower for staff work more**

than 3 years.
- Manage and record birthday gift for staff

3.Purchasing -Manage office supplies stationeries, printing, office lighting, office cleanliness (first aid kit / safety equipment / test kit distribution).
- Manage office pantry supplies (monthly once/twice)

4.Finance related -Compile bills and invoices received for concur submission (TM, TIME, DIGI, TNB, FUJIFILM COPIER, -Office Rental, Shared office Rental, Hotel, Car rental, stationery, Secure Parking, Company Credit Card & others related to Admin -Consolidate and update Petty Cash payments.

6.Assist in any other ad-hoc assignment.

**Salary**: RM3,500.00 - RM4,200.00 per month

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- Day shift

Application Question(s):

- Are you able to speak and write in English and Bahasa Malaysia?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Office Administration: 2 years (required)

**Language**:

- Mandarin (required)

Ability to Commute:

- Kuala Lumpur (required)



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