Administrative Assistant 2, Administration

1 month ago

Kuching, Malaysia Western Digital Full time

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

**Job Description**:

- Provide support to a General Manager of the company.
- Providing calendaring, travel, and expenses with management and oversight of special projects, as needed.
- Responsible for determining when to refer matters to others and to whom they should refer.
- Become a business partner and core member of the leadership team.

Calendar and schedule management.
- Efficiently managing the General Manager’s calendar by scheduling appointments, coordinating meetings, and ensuring optimal time management.
- Prioritizing and resolving conflicting scheduling demands.

Correspondence and communication.
- Handling incoming calls, screening inquiries, and providing appropriate responses or redirection.
- Organizing and coordinating meetings, including preparing agendas, scheduling meeting rooms, and arranging necessary materials.
- Taking accurate meeting minutes, tracking action items, and following up on outstanding tasks.

Document preparation and filling.
- Assisting with the preparation, formatting, and editing of business documents, reports, presentations, and proposals.
- Maintaining organized electronic physical systems for easy access retrieval.
- Travel arrangements and expenses management.
- Coordinating complex travel itineraries, including flight bookings, hotel accommodations, ground transportation, and visa arrangements.
- Managing travel expenses, reconciling receipts, and preparing expense reports.

Confidentially and information management.
- Handling sensitive and confidential information with utmost discretion and professionalism.
- Ensuring data security and maintaining confidentially in all administrative tasks.

Relationship management.
- Building and maintaining positive relationships with internal and external stakeholders, including clients, vendors, and team members.
- Facilitating effective communication and collaboration between the General Manager and various parties.

Project support.
- Assisting the General Manager in managing and tracking project deliverables, timelines, and progress.
- Conducting research, collecting data, and preparing reports or presentations as needed.
- Commitment to operating ethically and contributing positively to society; supply chain responsibilities, volunteering activities (Global Giving Doing), social impact measurement, collaboration, partnerships, philanthropy and community engagement.

Office management.
- Overseeing general office operations and maintaining office supplies, equipment, and inventory (ordering of stationery, printed matters and pantry items).
- Coordinating with relevant departments for repairs and maintenance as necessary.
- Maintain photocopier, fax and shredder in good working order, distribute in and out going letters, faxes and others.
- Update organization chart and raise Supplier Relationship Management (SRM) for stationary.
- Prepare letters, faxes, documents, reports, payment vouchers and expenses report.

Employee engagement.
- Responsibilities to involved in promoting and fostering a positive work environment where employees feel motivated, satisfied, and committed to their work such as communication and feedback, training, and development, recognizing achievements, employee support, and analyzing data.

**Qualifications**:

- Certificate or Diploma in Administration or equivalent any field.

**Required**:

- Experience not mandatory

**SKILL**:

- Great attention to detail and the maturity to handle confidential information is a must
- Team player with a can-do attitude and flexible to changing priorities
- Must demonstrate a sense o

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