Facilities Coordinator

7 months ago

Kuala Lumpur, Malaysia JLL Full time

JLL supports the Whole You, personally and professionally.

**What this job involves**:
Providing onsite support
You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.
Where can processes be improved? How can we save costs? These are questions that will be at the forefront of the team’s thinking. You, too, will always have an eye on this, contributing suggestions as they arise.
You’ll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination. Also part of your job scope is to hit key performance indicators and meet service level agreements.

Meeting the clients’ facilities needs
At JLL, we put client satisfaction at the front and center of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk-free
Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed.
At the same time, this role puts you on the first line of defense against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures and comply with the firm’s guidelines and strategies.

**Sound like you? To apply, you need to be a**:
Passion for service
Do you have a prior experience in facilities, property management, hospitality or other related fields? Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management? Are you knowledgeable in various property systems? You are what we’re looking for

Team player
JLL’s unmatched excellence is only made possible by teamwork—a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our ‘I am JLL’ core behaviors is also under your mandate.

Client focused enthusiast
It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.

**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Jobs responsibilities
BMS (Building Management System - CCure & CCTV)
Manage and coordination of access control related operations, hold responsibility for access card and key security, inventory control, database management, electronic products system management, and CCTV.
Manage Photo ID card printing duties in ensuring efficient & appropriately controlled environment as per client’s processes & policies.
Manage issuance of building access card.
Maintain access card tracker based on issuance, collection, replacement activities.
Conduct routine checks to all access control equipment and CCTV recording and produce Daily/Weekly/Monthly reporting.
Communicate all maintenance and repair actions in writing for information to management as required.
Complete the necessary administration work based on client’s audit reporting.
Schedule with service provider on timely manner for PPM works related to CCTV and access control system.
Report to SEA Workplace Security Team for any issues related to CCure and CCTV.
Submission and issuance of building access card and reporting of lost card.

Finance and Procurement Management
Manage all blanket purchase orders issued.
Manage issuance of purchase orders and good/services received within timeline.
Submission of invoices for payment processing within timeline.
Manage internal Operating tracker.
Season parking management.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness,

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