Operation Admin Assistant/ Executive

6 days ago

Johor Bahru, Malaysia Solid Corporation Sdn Bhd Full time

To oversee daily branch operations and provide assistance and support to branches;
- To liaise and work closely with internal departments as well as external parties such as auditors;
- To ensure the compliance of local authority;
- To maintain productive communication with other branches / departments and convey important information, messages or announcements from HQ to branches and colleagues;
- To ensure staffs to follow the company and operational procedures and related policies;
- To ensure that all assigned work activities and operations are carried out smoothly, timely and compiled with the company' requirements;
- To monitor the usage and issuance of manual delivery order;
- To review monthly Shell petrol transaction;
- To act as a HR window and be responsible for all HR and Administrative related matters such as to conduct new employee orientation, to prepare, check and verify attendance report, trip commission and overtime report, to arrange for maintenance servicing for office equipment, assets and vehicles, to monitor and renew for business license / Quit Rent / Assessment / Road Tax etc and prepare Exit Employee Checklist for resigned staff and collect all the company properties;
- To act as an IT Window and assist IT Department for all IT related issues;
- To be in charge of the ordering and distribution of stationery, administrative items, groceries and staff refreshments;
- To prepare, monitor and submit Non-Trade bills/ invoices to HQ - Accounts for payment;
- To review and submit Sales Personnel expenses monthly claim;
- To be in charge of branches' Petty Cash claim reimbursement (including of keying in into system);
- To arrange bank in of cash and cheques and system knock off for customers' payments;
- To check and review PCR/Return Order and monitor pending Return Order in AX System and submit workflow to get approval from required approver(s);
- To issues Credit Note and/or Debit Note;
- To monitor Cash Sales / COD1 accounts' payments in AX System;
- To undertake any other ad-hoc assignments or duties assigned by superior when required.

Requirement:

- Diploma in Business Studies / Administrative / Management / Marketing or equivalent and/or at least 5 years of working experiences;
- Computer literate and have good skills in Microsoft Office or equivalent;
- Responsible, self-motivated, well-organized and meticulous;
- Able to communicate in Mandarin, English and Malay;
- Willing to travel.

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