Executive/officer, Administration

2 weeks ago


Kuala Lumpur, Malaysia International Medical University - IMU Full time

**Responsibilities**:

- Fleet Management & Driver Arrangement
- Schedule transportation service route, planning route and assigning driver
- Monitor logbook entries and OT submission
- Schedule fleet vehicles for preventive maintenance, repairs, and other related service
- Maintain accurate records of fleet vehicle maintenance and repair history
- Prepare report for fleet activity (fuel usage, toll usage).
- Process and verify invoices for payment
- Maintain and monitor records of road tax & insurance expiry date. Liaise with Finance for renewal
- Cafeteria and Vending Machine Management
- To ensure facilities management team to carry out facilities maintenance operation for cafeteria including grease trap cleaning, pest control, repairs and etc.
- To manage contract agreement and to initiate the renewal process upon expiry
- To follow up outstanding payment for rental/utilities
- To periodically monitor the authority requirement such as premise business license, employee typhoid injection and food handling certificate
- To inspect quality of food and service provided by café operator
- To ensure periodic cleanliness carryout by cleaning company
- To provide and obtain feedback on the performance of café operator
- To ensure operation of cafeteria and vending machine is comply with KKM and university guideline
- To ensure replenishment of stock for vending machine
- Refreshment Management
- Process refreshment booking order
- Provide advice and guidance on refreshment booking
- Inspect quality and quantity of banqueting service
- Coordinate with Tea Lady on the booking
- Coordinate and review invoices with refreshment reservation forms submitted by food operator before submitting them to Finance Department for monthly payment.
- Collect feedback from requestors and present to food operator for service improvement or compliments
- Pantry & Grocery Management
- To execute procurement of beverage related items for pantry and supervises the Tea Lady
- To manage supplies and procurement of beverage and pantry items
- To ensure Tea Lady monitor cleanliness of meeting room and pantry. Tea Lady to ensure the tea maker machine functioned well.
- To maintain the record of grocery usage and conduct stock take every 6 months
- Any other duties as assigned by the Manager/Management

**Job Requirements**
- 2-3 years in Logistic/Hospitality industry or related experience
- Meticulous and multi-tasking
- Good communication and listening skills
- Ability to contribute to and work in team-based environment
- Handling Pantry Items
- Proficiency in Microsoft Office



  • Kuala Lumpur, Malaysia SK MAGIC RETAILS MALAYSIA SDN BHD Full time

    **ROLES & RESPONSIBILITIES** Office Management - Assist in maintaining a well-organized and efficient office environment. This includes managing office supplies, coordinating office equipment maintenance, and liaising with vendors. - Organize and maintain both physical and digital filing systems for important documents and records. Administrative Support -...

  • Office Administrator

    2 weeks ago


    Kuala Lumpur, Malaysia Muse Consultancy Asia PLT Full time

    _**Office Administrator**_ - Job Description_: We are currently seeking a highly organized and detail-oriented Office Administrator to join our team. In this key role, you will be responsible for a wide range of administrative tasks that are essential to the smooth operation of our office and events. Your primary responsibilities will include: - Key...

  • Office Executive

    1 week ago


    Kuala Lumpur, Malaysia Agensi Pekerjaan Carpe Diem Executive Sdn Bhd Full time

    _**URGENT!**_ **Responsibilities** To assist in handling a full spectrum of human resource activities (recruitment, staff payroll and regulatory contributions, training & development, employees’ activities /interactions and other HR administration function). Maintain and responsible for daily end-users support in PCs, printers and software related issues...


  • Kuala Lumpur, Malaysia Spark Hunts Resources Full time

    **Office Admin Executive** **Responsibilities**: - Perform all general administrative and HR duties required (day-to-day documentation such as data entry, scanning, filing system). - Monitor and maintain a good record system for all admin and confidential matters. - Support the HR & Admin Department on Administrative task. - Liaise with vendor/supplier to...

  • Administrative Officer

    2 months ago


    Kuala Lumpur, Malaysia Rafulin Holdings Sdn Bhd Full time

    The incumbent of Administrative Officer will require to provide administrative support to ensure efficient office operations on daily basis. - Monitoring and procuring office and pantry supplies stock and place orders. - Manage and ensure smooth purchase and payment activities at timely manner. - Assist in preparing regular reports on expenses and office...


  • Kuala Lumpur, Kuala Lumpur, Malaysia SK MAGIC RETAILS MALAYSIA SDN BHD Full time

    ROLES & RESPONSIBILITIESOffice Management Assist in maintaining a wellorganized and efficient office environment. This includes managing office supplies, coordinating office equipment maintenance, and liaising with vendors. Organize and maintain both physical and digital filing systems for important documents and records.Administrative Support Greet and...

  • Office Administrator

    4 weeks ago


    Kuala Lumpur, Malaysia BID Operations Full time

    **Responsibilities**: - Facilities Management: Ensure optimal maintenance of office facilities by promptly addressing issues and coordinating with external service providers. - Office Renovations: Oversee the review of contracts and manage office fit-outs to create a comfortable and productive working environment. - Budget Management: Support in overseeing...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Rafulin Holdings Sdn Bhd Full time

    The incumbent of Administrative Officer will require to provide administrative support to ensure efficient office operations on daily basis. Monitoring and procuring office and pantry supplies stock and place orders. Manage and ensure smooth purchase and payment activities at timely manner. Assist in preparing regular reports on expenses and office budgets....


  • Kuala Lumpur, Kuala Lumpur, Malaysia BID Operations Full time

    Responsibilities: Facilities Management: Ensure optimal maintenance of office facilities by promptly addressing issues and coordinating with external service providers. Office Renovations: Oversee the review of contracts and manage office fitouts to create a comfortable and productive working environment. Budget Management: Support in overseeing the budget...

  • Office Manager

    4 weeks ago


    Kuala Lumpur, Malaysia Pyrochar Full time

    **Job Title: Office Manager / Administration Executive** **Company: Pyrochar SND BHD / Pyrochar PTY LTD** **Location: Kuala Lumpur, Malaysia** **About Us**: Pyrochar is a leading provider of pyrolysis technology solutions, specialising in biochar and biocarbon production projects. Our operational team works on existing and growing pyrolysis projects,...

  • Office Manager

    2 days ago


    Kuala Lumpur, Malaysia Pyrochar Full time

    **Job Title: Office Manager / Administration Executive** **Company: Pyrochar SND BHD / Pyrochar PTY LTD** **Location: Kuala Lumpur, Malaysia** **About Us**: Pyrochar is a leading provider of pyrolysis technology solutions, specialising in biochar and biocarbon production projects. Our operational team works on existing and growing pyrolysis projects,...


  • Kuala Lumpur, Malaysia VR Excellent (M) Sdn Bhd Full time

    Our client is a non-profit women’s NGO with a consultative status with the Economic and Social Council of the United Nations is looking for an Administrative Officer to be based in Kuala Lumpur. 1. Maintain office supplies, equipment and furniture inventories and maintenance required. - Oversee the maintenance and updating of inventory list of all...


  • Kuala Lumpur, Malaysia Allianz Full time

    Office Administrator Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services...

  • Office Administrator

    3 weeks ago


    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position title: Office Administrator**: - **Salary: RM 2000-2500**: - **Job location: City center,Kuala Lumpur.** **About the job** This is a permanent position reporting to the Manager within the company. Your duties will principally providing support to the management of the business operations of the company. The role encompasses day-to-day general...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Allianz Full time

    Office AdministratorAllianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services...

  • Office Administrator

    3 weeks ago


    Kuala Lumpur, Malaysia Allianz Technology Full time

    Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services industry. In addition,...


  • Kuala Lumpur, Kuala Lumpur, Malaysia LEGO Full time

    Location Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, MalaysiaJob IDCategory Administration, Facilities & SecretarialAre you willing to thrive and learn in a dynamic environment, where changes are seen as opportunities and a natural part of a growing business?Core Responsibilities:Overseeing of Malaysia office Operations including and not limited...


  • Kuala Lumpur, Malaysia Amethyst Partners Full time

    We are a corporate services and consulting firm with regional presence. We are looking for a Administrative Executive to join our office in Kuala Lumpur. **Key Responsibilities**: - Office, pantry and stationery supply management - Document formatting and administrative support to various departments - Basic database maintenance, ensure accuracy and...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    Position title:Office Administrator:- Salary: RM :- Job location: City center,Kuala Lumpur.About the jobThis is a permanent position reporting to the Manager within the company. Your duties will principally providing support to the management of the business operations of the company. The role encompasses day-to-day general office administration. As the...


  • Kuala Lumpur, Malaysia Mayflower Group Full time

    **Administrative Executive Role**: - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and...