Office Administrator

4 months ago


Kuala Lumpur, Malaysia Allianz Technology Full time

Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services industry.

In addition, Allianz Technology is also transforming itself from an IT perspective: moving to a full DevOps environment, moving to a full Cloud based (AWS, Azure) infrastructure, integrating with machine learning and even developing award winning blockchain solution

**Position Summary**

The Office Administrator plays a critical role in ensuring the smooth and efficient operation of the office. This position involves overseeing administrative activities, managing office facilities, and providing support to employees and visitors across our Singapore and Malaysia offices. The Office Administrator is responsible for maintaining a well-organized and professional office environment.The Office Administrator plays a critical role in ensuring the smooth and efficient operation of the office. This position involves overseeing administrative activities, managing office facilities, and providing support to employees and visitors across our Singapore and Malaysia offices. The Office Administrator is responsible for maintaining a well-organized and professional office environment.

**Key Responsibilities**
- Administrative support: Provide administrative support to various departments, including managing correspondence, scheduling meetings, and coordinating office activities.
- Office facilities management: Oversee the maintenance and functionality of office facilities, including managing office supplies, equipment, and coordinating with vendors for repairs and maintenance.
- Reception and visitor management: Greet and assist visitors, manage incoming calls, and ensure a professional and welcoming reception area.
- Travel coordination: Assist in coordinating travel arrangements for employees, including booking flights, accommodations, and transportation as needed.
- Event coordination: Assist in planning and organizing office events, meetings, and other gatherings.
- Records management: Maintain and organize office records, including electronic and physical filing systems.
- Health and safety compliance: Ensure compliance with health and safety regulations and coordinate with relevant stakeholders to maintain a safe and healthy work environment.
- Administrative policies and procedures: Assist in developing and implementing office administrative policies and procedures to ensure efficient and effective operations.

**Key Requirements**
- Diploma/Degree or equivalent; additional qualifications in office administration or related field is a plus.
- Proven 5-6 years of experience in an administrative role, preferably in an office environment.
- Proficiency in office management software (e.g., MS Office suite) and other relevant tools.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving abilities.
- Knowledge of health and safety regulations and compliance is a plus

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.

Great to have you on board. Let's care for tomorrow.

**Job Level**:

- Professional

**Location**:

- KUALA LUMPUR, Federal Territory of Kuala Lumpur, MY, 50470**Area of Expertise**:

- Operations

**Unit**:

- Allianz Technology

**Employing Entity**:

- Allianz Technology Sdn. Bhd.

**Job Type**:

- Full-Time

**Remote Job**:

- Hybrid working

**Employment Type**:

- Permanent

**ID**:

- 47377

**Position Cluster**:


  • Office Administrator

    3 months ago


    Kuala Lumpur, Malaysia Allianz Full time

    Office Administrator Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services...

  • Office Administrator

    4 months ago


    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position title: Office Administrator**: - **Salary: RM 2000-2500**: - **Job location: City center,Kuala Lumpur.** **About the job** This is a permanent position reporting to the Manager within the company. Your duties will principally providing support to the management of the business operations of the company. The role encompasses day-to-day general...


  • Kuala Lumpur, Malaysia Strong Luxury Sdn Bhd Full time

    Job Description: Office Administrator Position Title: Office Administrator Location: Strong Luxury Sdn Bhd (Walking Distance from Sungai Besi LRT Station) Working Hour: 7.30 am to 5.30pm Job Summary: The Office Administrator is responsible for ensuring the smooth operation of the office. This role involves managing administrative tasks, supporting office...

  • Office Administrator

    4 months ago


    Kuala Lumpur, Malaysia Munich Re Full time

    Office Administrator **Office Administrator** **Company **Munich Re **Location **Kuala Lumpur, Malaysia Munich Re stands for exceptional solution-based expertise, consistent risk management, financial stability and client proximity. We are looking for enthusiastic and talented individuals to join our Family Retakaful team as Office Administrator. You will...

  • Administrative Officer

    3 months ago


    Kuala Lumpur, Malaysia Rafulin Holdings Sdn Bhd Full time

    The incumbent of Administrative Officer will require to provide administrative support to ensure efficient office operations on daily basis. - Monitoring and procuring office and pantry supplies stock and place orders. - Manage and ensure smooth purchase and payment activities at timely manner. - Assist in preparing regular reports on expenses and office...

  • Office Administrator

    3 months ago


    Kuala Lumpur, Malaysia Muse Consultancy Asia PLT Full time

    _**Office Administrator**_ - Job Description_: We are currently seeking a highly organized and detail-oriented Office Administrator to join our team. In this key role, you will be responsible for a wide range of administrative tasks that are essential to the smooth operation of our office and events. Your primary responsibilities will include: - Key...

  • Office Administrator

    3 months ago


    Kuala Lumpur, Malaysia MUFG Investor Services Full time

    Company Description **About MUFG Investor Services**: MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG - one of the largest banks in the world with $2.8 trillion in assets - we provide clients access to a range of leading solutions from fund...

  • Office Administrator

    3 months ago


    Kuala Lumpur, Malaysia Munich Re Full time

    Office Administrator **Company** Munich Re **Location** Kuala Lumpur, Malaysia Munich Re stands for exceptional solution-based expertise, consistent risk management, financial stability and client proximity. We are looking for enthusiastic and talented individuals to join our Family Retakaful team as Office Administrator. You will be reporting to the Human...

  • Office Administrator

    2 weeks ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Duhani Capital Full time

    Job Summary: The Office Administrator will be responsible for ensuring the smooth operation of the office and supporting the management and staff with administrative and operational tasks. This role includes managing office supplies, vendor management, maintaining a pleasant and efficient work environment. Key Responsibilities: **Administrative...

  • Office Administrator

    3 months ago


    Kuala Lumpur, Malaysia Sannam S4 Group Full time

    Are you a self-motivated professional ready to take the next step in your professional journey? Do you have strong organizational, collaboration, interpersonal and communication skills? Are you excited by the prospect of working in an international environment? Read on!_ **Where you will work** We are Acumen, the education brand of Sannam S4 Group - a...

  • Office Administration

    22 hours ago


    Kuala Lumpur, Malaysia TFP Retail Sdn. Bhd. Full time

    **Role Purpose** Provide administrative support to ensure efficient operation of the company. **Main Responsibilities** **Business Acumen** - Understand the organization structure and company policies to provide administrative support. **People** - Being a point of contact for a range of staff and external stakeholders to provide administrative...

  • Administrative Officer

    4 months ago


    Kuala Lumpur, Malaysia Malik Streams Corporation Sdn Bhd Full time

    An Administrative Officer's job involves: Managing the day-to-day operations of an office. Organizing and keeping track of documents and records. Assist with foreign hiring and maintaining employee records. Keep updated on foreign permit expiration and passport renewal. Help to set any appointments regarding embassy or immigration matters. Following...

  • Office Administrator

    18 hours ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Duhani Capital Full time

    Job Summary:The Office Manager will be responsible for ensuring the smooth operation of the office and supporting the management and staff with administrative and operational tasks. This role includes managing office supplies, vendor management, maintaining a pleasant and efficient work environment, and ensuring compliance with company policies and local...

  • Office Administrator

    3 months ago


    Kuala Lumpur, Malaysia BID Operations Full time

    **Responsibilities**: - Facilities Management: Ensure optimal maintenance of office facilities by promptly addressing issues and coordinating with external service providers. - Office Renovations: Oversee the review of contracts and manage office fit-outs to create a comfortable and productive working environment. - Budget Management: Support in overseeing...

  • Administration Officer

    3 months ago


    Kuala Lumpur, Malaysia UFM FACILITIES MANAGEMENT SDN BHD Full time

    Administrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly. UFM FACILITIES MANAGEMENT SDN BHD...

  • Office Administrator

    4 weeks ago


    Kuala Lumpur, Malaysia Logicalis, Inc. Full time

    Why choose Logicalis?             As Architects of Change, Logicalis' focus is to design, support and execute clients' digital transformation by uniting their vision with their technology expertise and industry insights. The company, through its deep understanding of key IT industry drivers such as security, cloud, data management and IoT, can...

  • Office Administrator

    4 weeks ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Logicalis, Inc. Full time

    Why choose Logicalis? As Architects of Change, Logicalis' focus is to design, support and execute clients' digital transformation by uniting their vision with their technology expertise and industry insights. The company, through its deep understanding of key IT industry drivers such as security, cloud, data management and IoT, can address customer...


  • Kuala Lumpur, Malaysia AVERLIFE ASIA SDN BHD Full time

    **What will your role be?** - Responsible to answer phone calls. - Responsible to process daily orders (billing invoice) & inventories checking using AutoCount system. - Arrange stocks delivery to customers and check the delivery status daily. - Follow-up payments with customers every month - Follow-up with government agencies such as E-perolehan, MDA etc. -...


  • Kuala Lumpur, Malaysia EMCO Executives Sdn Bhd Full time

    Salary: RM2,500 Working Day: 5 Days Working Hours: Mon-Fri (9:00AM - 7:00PM) Nature of Business: Tuition Center Location: Happy Garden, KL **Responsibilities**: As a Tuition Admin Assistant, your job scope typically revolves around supporting the administrative functions within a tuition center or educational institution. Here are some common...

  • Office Administrator

    3 months ago


    Kuala Lumpur, Malaysia Astra Games and Media LLC Full time

    **We are looking for an Office Admin Support for our Office in Malaysia.** - **Must speak Chinese language (Simplified)**_ **Responsibilities**: - Schedule appointments and meetings. - Make travel arrangements for staff. - Assist Expats and New employees on queries related to local transactions - Ensure the office is well-organized and tidy. - Monitor and...