Admin Coordinator

1 week ago


Kuala Lumpur, Malaysia Villa Samadhi Sdn Bhd Full time

Responsible in overseeing all activities pertaining to Villa Samadhi administration, including but not limited to Finance, HR, Front Office, Reservations, Purchasing. To ensure that documentation is fully and correctly recorded and communicated to HQ Office in a timely manner.

**Job Responsibilities:

- **
- Complete the monthly Duty Roster for General Workers and Maintenance departments, to be approved by Resident Manager. Ensure that the roster adheres to standard working policies, that staffing is appropriate for occupancy, and that staff working hours, days off and leave are well managed within stipulated timelines.
- Compile all departmental Duty Rosters into one document once approved by Resident Manager. Keep updated as changes arise throughout the month’s operations.
- Update “Staff Leave Record” document throughout the month so that any inconsistencies within the GreatDay system may be cross-checked.
- Assist with shift scheduling on GreatDay for General Worker and Maintenance. This must be completed before each month end.
- Compile monthly Payroll documentation to be sent to Head Office by 22 of each month. This should be correct and complete information for the payroll cycle 21 to 22 of each month. Documentation to include; updated current month departmental Duty Rosters, previous month’s Duty Roster and Attendance Reports generated from GreatDay - For VSKL, TWS, Rustic Luxe.
- Compile weekly and monthly documentation for part time wages and cash wages to send to Head Office promptly on time for payment. Assist with the preparation and handing over of any cash wages paid through petty cash.
- Ensure all supplier invoices (with whom we do not have accounts) are sent in soft copy form, daily as they are received, to Head Office Finance and Accounting department in order that they may be addressed in a timely manner.
- Compile all hard copies of supplier invoices, Sales Report (VSKL & Town House) to submit to Head Office weekly.
- Receive Cash Sales from Front Office daily or as necessary. Ensure that monies are correctly counted, documented and then stored in Main Office safety box. To be submitted to Finance on a weekly basis.
- Book and organise outsourced team trainings; For example - Fire Safety, First-Aid, Food Handling Certification.
- Present with Front Office team, as well as updating Guest Profiles to Innkeeper, in order to improve guest service standards and satisfaction.
- To respond prompty to all reviews online (Tripadvisor, BKC, Google, Agoda).
- To keep all SOP’s up to date and write new where necessary.
- Complete monthly summary report to keep track of daily revenue compared against targets in order to assess for improvements.

Pay: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Health insurance
- Meal provided
- Opportunities for promotion
- Professional development

Supplemental pay types:

- Yearly bonus



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