Admin Support Coordinator

5 months ago


Kuala Lumpur, Malaysia AS White Global Pty Ltd Full time

**The Opportunity**

Our client’s team comprises experienced facilitators who deliver tailored programs to organisations, teams and leaders. With over 25 years supporting cultural change across all sectors and industries, we assist any given team to become high performing.

The role of the BU4 Admin Support Coordinator is to make the lives easier for BU4 facilitators. BU4’s purpose is to improve the lives of our team members; lifestyle, passion and finances. You will support the BU4 Owners and employees (currently 2 owners and 1 employee) with their facilitation practice, business development and connection to the company.

**Key Responsibilities**

***From the work that other admin support staff offer other BUs, we believe the role will include responsibilities in:

- Client liaison
- Business development
- BU4 / Company support
- General admin support

Regular duties will include, but not be limited to:

- Complex diary management and scheduling with staff and clients
- Preparing proposals, presentations, meeting papers, creating agendas and minute-taking
- Making travel arrangements
- Providing project support
- Supporting the marketing and delivery of special and regular events
- Establishing and nurturing relationships with clients, colleagues and network
- Managing social media accounts including LinkedIn
- Acting as a main point of contact, including receiving and making phone calls, arranging meetings, making videoconference bookings, organising catering and other logistics
- Managing the logistics of the onboarding process for BU4 new starters
- Maintaining the current filing and database systems, and looking for ways to improve current systems
- Provide administrative assistance to other staff when required

**Key Requirements**
- At least 4 years of experience in similar roles
- Excellent communication skills, both written and verbal
- Intermediate skills in MS Office suite, Zoom and the ability to quickly pick up new databases/ software
- Positive, energetic, empathetic and collaborative
- Self-motivated to work independently, proactive approach to problem-solving
- Committed to systems improvement and high-performance
- Solid in handling competing and changing priorities, working under pressure and meeting deadlines
- Excellent at multitasking, time management and organisational skills, without losing attention to detai

***ASW Offers**
- Competitive remuneration
- Premium Personal Insurance Package
- Great Paid Leave entitlements
- Free LinkedIn learning & Coursera account
- Stocked fridges and pantries - free coffee, cold beverages, snacks
- Our own ASW Toastmasters Club - perfect your English
- A diverse, inclusive and supportive company culture
- Exposure to an international environment, working with people across the Philippines, Malaysia, Vietnam, Thailand and Australia
- Opportunity to collaborate and work with global clients and stakeholders.
- Team outings, travel abroad opportunities, company parties/events, and other exciting activities
- Industry and role-related training
- Overtime is rarely required.
- Ongoing career opportunities

LI-HL1


  • Admin Support

    5 months ago


    Kuala Lumpur, Malaysia DHL Full time

    **_YOU TACKLE FOR QUALITY AND GREAT SERVICE. THIS WILL IMRPOVE THE LIFE OF OUR CUSTOMERS._** - Would you like to become part of the world’s most international company?_ - A company that pioneered cross-border express delivery in 1969 and it now active in more than 220 countries and territories worldwide. Do you want to be part of a company that connects...

  • Sales & Admin Support

    5 months ago


    Kuala Lumpur, Malaysia Modularsoft Sdn Bhd Full time

    1. To support CEO of the company on sales & marketing activities 2. To assist HR head on admin work 3. To coordinate with HOD and other staff on weekly meeting. 4. Any other related work **Salary**: RM2,001.00 - RM2,499.00 per month **Benefits**: - Health insurance - Maternity leave - Opportunities for promotion - Professional development Schedule: -...


  • Kuala Lumpur, Malaysia Havil International School Full time

    Havil International School has a vacancy for the full-time position of **Admin & Exam Coordinator.** We are looking for an individual who has a strong work ethic, immense willingness to learn, and will shoulder responsibility faithfully. **This job will entail**: **Administrative Tasks** - Dissemination of general information to staff - Timetabling: Teacher...

  • Sales Admin Support

    2 months ago


    Kuala Lumpur, Malaysia Trific Solutions Pte Ltd Full time

    **JOB OPENING: SALES & ADMIN SUPPORT** **Salary Range: RM2,000 - RM3,500** **Location: Kuala Lumpur, Bangsar South** **Sales Support Responsibilities**: - Assist in preparing sales quotations and follow up on quotation status (training will be provided). - Update sales opportunities into sales pipeline reports using cloud software. - Process orders and...


  • Kuala Lumpur, Malaysia Outsized Full time

    Contract Duration**:6-months full-time** Workplace**:Hybrid (3-days in office)** **Project description** Our client, a global leader in the food and snack industry, is seeking a detail-oriented Marketing Admin to support their RTEC (Ready-To-Eat-Cereal) Commercial team for a 6-month contract. The role involves assisting with marketing activities such as...

  • Admin Coordinator

    5 months ago


    Kuala Lumpur, Malaysia Xsolla Full time

    Xsolla is currently seeking an **Admin Coordinator **to handle and oversee our Kuala Lumpur office administration and management functions. This role involves in providing support and assistance to ensure smooth office operations **RESPONSIBILITIES**: - Assist with various day-to-day office tasks to ensure efficient operations. - Oversee the handling of...

  • Admin Coordinator

    5 months ago


    Kuala Lumpur, Malaysia Safeguards Corporation Full time

    **ADMIN COORDINATOR**: - Job Requirement_ - Diploma / Bachelor’s Degree in Administrative, Business, Office Management or equivalent. - Minimum 2 years’ experience as Administrative especially in Logistic and Transportation. - Job Description_ - Responsible to provide administrative and office support activities to facilitate smooth operation of the...


  • Kuala Lumpur, Malaysia Havil International School Full time

    Havil International School has a vacancy for the full-time position of **Admin & Exam Coordinator.** We are looking for an individual who has a strong work ethic, immense willingness to learn, and will shoulder responsibility faithfully. **This job will entail**: **Administrative Tasks** - Dissemination of general information to staff - Timetabling: Teacher...


  • Kuala Lumpur, Malaysia Idemco Sdn Bhd Full time

    **Location: Jalan Puchong** **JOB SCOPE** - Generating Sales Quotation & Invoicing to Customers - Issuing Purchase Orders to Suppliers in Malaysia, Overseas & Inter Company - Ensuring close follow up on Delivery of Supplies to fulfil Customer Orders **EXPERIENCE** - Min 2 years experience in similar positions - Experience in SAP Software will be an...


  • Kuala Lumpur, Malaysia Easy Europe Holidays Sdn Bhd Full time

    Job Responsibilities: - Handling office tasks, such as filing, setting up for meetings, and reordering supplies. - Greet and assist visitors. - Responsible for maintaining physical and virtual document filing systems. - Providing support for travellers regarding of visas, travel insurance and other assistance as required. - Maintaining the electronic...


  • Kuala Lumpur, Malaysia Recruit Excella Sdn.Bhd. Full time

    **Overview** **Job Location** Bangsar South Kuala Lumpur, Full time role **Salary** RM3000.00 - RM4000.00 (Depending On Experience) **Responsibilities** - Manage the Director's calendar, scheduling meetings, appointments, and travel arrangements. - Act as the primary point of contact between the Director and internal/external stakeholders, including...

  • Admin Coordinator

    5 months ago


    Kuala Lumpur, Malaysia i3Matrix Sdn Bhd Full time

    Key Responsibilities: Data Entry and Documentation: - Support & Assist Reporting officer assigned task time to time - Enter and update data in spreadsheets, databases, and other documentation systems. - Assist in the creation and maintenance of organizational files and records. - Assist with HRDC approval of courses, certificate renewal, claim submission,...


  • Kuala Lumpur, Kuala Lumpur, Malaysia FastLaneRecruit Full time

    Business Support and Admin ExecutiveWe are seeking a highly organized and proactive Business Support and Admin Executive to join our dynamic team at FastLaneRecruit. This role is pivotal in ensuring smooth business operations by providing administrative support, coordinating communication across teams, and managing essential business functions.Key...


  • Kuala Lumpur, Malaysia Arup Full time

    Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do. - At Arup, you’ll do more than work — you’ll shape a better world._ **About this role** Are you looking for a new role in a growing organisation with an exceptional work culture? Arup **Kuala Lumpur** have a fantastic opportunity for a...


  • Kuala Lumpur, Malaysia Arup Full time

    Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do. - At Arup, you’ll do more than work — you’ll shape a better world._ **About this role** Are you looking for a new role in a growing organisation with an exceptional work culture? Arup **Kuala Lumpur** have a fantastic opportunity for a...


  • Kuala Lumpur, Malaysia SymphonyAI Full time

    Introduction: **ProServ Operational Support Coordinator** SymphonyAI is building the leading enterprise AI SaaS company for digital transformation across the most critical and resilient growth industries, including retail, consumer packaged goods, financial crime prevention, manufacturing, media, and IT service management. Since its founding in 2017,...

  • Payroll Executive

    5 months ago


    Kuala Lumpur, Malaysia Admin Outsourcing Sdn Bhd Full time

    Responsible for the daily payroll operations for clients for Hong Kong and Malaysia. - To ensure accurate and timely submission of payroll in achieving client’s satisfaction - Assist in tax related issues - Manage clients’ requests and coordinate with various parties to ensure clients requests are handled promptly and accurately - Maintain good business...


  • Kuala Lumpur, Kuala Lumpur, Malaysia FastLaneRecruit Full time

    Business Support and Admin Executive RoleWe are seeking a highly organized and proactive Business Support and Admin Executive to join our dynamic team at FastLaneRecruit. This role is pivotal in ensuring smooth business operations by providing administrative support, coordinating communication across teams, and managing essential business functions.Key...

  • Admin

    2 months ago


    Kuala Lumpur, Malaysia MCSB Group Full time

    Work role/responsibilities - Impose Keysight Safety SOP at PJ sales office - Liaise with Landlord to resolve office related matters - Answer and direct phone calls - Order office supplies - Work with IT supports to ensure smooth operation for office IT infrastructure - Asist in shipment and receiving of items - Mail handling (concur, courier, etc ) - Visitor...

  • Admin

    2 months ago


    Kuala Lumpur, Malaysia One Complete Solution (M) Sdn Bhd Full time

    **Job Purpose** Responsible for managing Company’s Operation admin support activities for all the sites assigned under his/her care. This includes co-ordinates with field operation team to provide operational and back-office support. Abilities to manage priorities and demands and solve problems, support staff, as well as perform the duties of a...