Admin Support

4 months ago

Kuala Lumpur, Malaysia DHL Full time

**_YOU TACKLE FOR QUALITY AND GREAT SERVICE. THIS WILL IMRPOVE THE LIFE OF OUR CUSTOMERS._**
- Would you like to become part of the world’s most international company?_
- A company that pioneered cross-border express delivery in 1969 and it now active in more than 220 countries and territories worldwide. Do you want to be part of a company that connects people worldwide? And the more people we connect, the better life will be on our planet._
- Do you want to make a difference? Then come to our Insanely Centric Team and become a Certified International Specialist_

**_YOUR TASKS_**- **_Country Office Mailroom Operations-_**_ Handles Mailroom operations for entire MY Country Office (KULCO). Receiving, sending out, sorting activities for all Incoming and Outgoing shipments and mails including collection and sorting of postal mails from KULCO mailbox located at Ground floor of Menara TM._ _
- **_FOC Shipment Approval compliance (KULCO only_**_)_ _- Responsible to monitor approval compliance to all FOC shipment requests for KULCO prior to processing which includes sending/receiving FOC shipment processes._ _
- **_Shipments waybills_**_ - Responsible to correct print waybills labels for stakeholders in Country Office for all outgoing documents/ flyers/ mails shipments. _
- **_Shipments Tracking reports (MyDHL+) _**_- Ensures to prepare and update daily KULCO MYDHL+ shipments waybill tracking reports for audit records._ _
- **_Shipments Urgent / Confidential _**_- Receiving and handling shipments of urgent/ confidential in nature (where necessary) coordinates either collection/personally delivering incoming shipments of urgent/confidential of nature to reach correct/authorised stakeholder. (non-official business and personal employee shipments excluded) _
- **_Customer Cheques_**_ - Responsible to collect all customers’ manual cheque payments from Postal Mail and other Courier services. Including properly recording of cheques details and re-routing timely, to Finance Shared Service (FISSC) via Finance FOC shipment._ _
- **_Postage stamps for stakeholders_**_ - Maintain and procure postage stamps as and when required by stakeholders’ base on DOAG approval. (eg. Giveaways to customers)_ _
- **_Large/Bulk/High Volume Shipments for External Customers _**_- Provides support for stakeholders request for bulk/high volume physical shipments (seasonal/ marketing/ promotional giveaways to customers) to deliver to nearest Postal office location or any advised location by stakeholders. (limited to vicinity of Country Office only)_ _
- **_Large/Bulk/High Volume Shipments for Internal Customers - _**_provides support to coordinate stakeholders’ requests on special occasions, very bulky or very large shipments pickup with Service Centre Supervisors for correct sized vehicles, extra couriers support._ _
- **_Supplies Packaging_**_ - Responsible to provide sufficient and suitable supplies packaging to stakeholders in KULCO as well as manage lean and efficient inventory of supplies packaging. (Inventory scope limited to Flyers and Express envelopes only)_ _
- **_Fleet Management -_**_ Supports Admin Executive to coordinate runner on Road Tax and A-Permit (vehicle permit to carry customer goods) renewals._ _
- **_Lease Renewal Administration_**_ - Assist Admin Executive in lease renewal administrative work to ensure compliant and smooth lease renewal process including provide support to coordinating regulatory stamping of all MY Lease/Tenancy agreements at LHDN physical offices. (Inland Revenue Board of Malaysia)_ _
- **_General Administration Support - _**
- I._ _supports Ad-hoc and scheduled requests such as sourcing of employee accommodations and coordination of car rental sourcing/collection._ _
- II._ _Supports PPE packing and on time distribution to all MY facilities. (on-going since Year 2020 till to date)_
- _ _III._ _Supports all Other Property and Office Administration operations and serves as backup team for Admin Supplies and Maintenance section As and When required by reporting manager._ _
- **_Finance Support -_**_ _
- _I._ _Supports Finance for exception and urgent utility counter payments at utility providers location to ensure no operations downtime to DE MY facilities. _
- II._ _Supports Finance section for the Annual MY Asset Management activities including facilities physical asset checks/audit._
- _ _III._ _Supports Finance in manual custom cheques stamping for authorised signatories sign off._
- _

**_YOUR PROFILE_**
- _Analytical, independent, take ownership of area of responsibilities._
- _Proficient in reconciliation._
- _Good team player and stakeholders management._
- _Drive for continuous improvement._
- _Able to manage multiple priorities with good time management._
- _Software skills (Word, Excel, PowerPoint, etc.)._
- _Good communication skills in English and Bahasa Malaysia._

**_OUR OFFER_**
- _Strong career support in a international environment._
- _
- _Great culture and colleagues._
- _
-

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