Admin Support Protege Trainee

3 weeks ago

Kuala Lumpur, Malaysia Thales Full time

Location: Kuala-Lumpur, Malaysia

Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems. Together We deployed the first-ever nationwide ticketing system which processes over 50 million ticketing transactions in 100 cities daily.

Thales has been present since 1980, contributing to the industrial success of the country with advanced technologies, services & solutions in the aerospace, defence, security & transportation markets. Aligned with Malaysia’s goal of strengthening local industrial capabilities, Thales, together with its local joint venture actively engaged in designing, building and implementing leading-edge solutions that help protect the nation’s citizens and infrastructure.
- As Ground Transportation Systems (GTS), we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.
- Our technologies help to bring billions of people reliably to their destinations by rail every year - making sustainable mobility a reality.
- Admin Support Protege Trainee (Ref.No. R1005244)
- at our location in Kuala Lumpur
- You will enjoy having these responsibilities:

- This position is responsible to support and back up Admin/Account department, to support audit account and another matter assign.
- Implement clerical duties and administrative processes
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc...
- Receive, sort, and distribute the mail
- Maintain computer and manual filing systems
- Maintain contact lists
- Assist in the preparation of regularly scheduled reports
- Submit and reconcile expense reports
- Research and creates presentations
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Coordinate repairs to office equipment
- Photocopy and print out documents on behalf of other colleagues
- Handle sensitive information in a confidential manner
- Collecting data and maintaining database
- Provide administrative support to internal teams
- Responsible to do general clerical and accounting duties.
- Able to do basic accounting, bookkeeping and data entry.
- Handle day to day operation of accounting record and maintain systematic filing system.
- Prepare and submit SST returns / reports
- To assist in monthly closing, journal adjustment, assist in audit and tax matter.
- Any other duties that may arise from time to time
- You have:

- Undergraduate or Diploma or Degree related in Administrative, Management or related field, Diploma holder/ Degree/ACCA /accounting student pursuing accounting course/ those possess higher
- Good written and verbal communication skills
- Foster an efficient, innovative and team-oriented work environment
- Strong MS Office skills, for example, the proficient knowledge of Sharepoint, Excel and PowerPoint, will be necessary throughout this role
- Strong organizational skills
- Attention to detail and able to work independently and team enviroment
- Being able to identifying problem, analyze situation and propose solution.
- Good problem-solving, and time management skills
- Mature and independent with good working attitude and able to work independently with minimum supervision under pressure, in a high volume & fast paced environment.
- Positive, energetic, professional attitude.
- Attention to detail and accuracy
- Fast learner and proactive
- Punctuality and discipline attitude.
- Enjoy a steep learning curve + real responsibilities.
- Eager to learn, adaptable and open to receive training and guidance.
- Our Talent Acquisition Team is looking forward to hearing from you
- For further information about Thales and GTS as an employer visit us on
- About us
- Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.
- Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:

- Stronger together: Networking through internal networks and working in international teams
- Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones
- Attractive conditions: A secure and permanent job with a global company
- Notes
- Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within the Thales Group and its s

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