Contract & Bid Administrator Protege Trainee

3 weeks ago

Kuala Lumpur, Malaysia Thales Full time

Location: Kuala-Lumpur, Malaysia

Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems. Together We deployed the first-ever nationwide ticketing system which processes over 50 million ticketing transactions in 100 cities daily.

Thales has been present since 1980, contributing to the industrial success of the country with advanced technologies, services & solutions in the aerospace, defence, security & transportation markets. Aligned with Malaysia’s goal of strengthening local industrial capabilities, Thales, together with its local joint venture actively engaged in designing, building and implementing leading-edge solutions that help protect the nation’s citizens and infrastructure.

As Ground Transportation Systems (GTS), we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.

Our technologies help to bring billions of people reliably to their destinations by rail every year - making sustainable mobility a reality.

Contract & Bid Administrator Protege Trainee (Ref.No. R1005240)

at our location in Kuala-Lumpur

You will enjoy having these responsibilities:
Assist Legal & Contract Management team to
- Review and update existing contracts
- Participate in negotiations of contract terms with internal and external business partners.
- Explain terms and conditions to managers and interested parties.
- Ensure employees understand and comply with company contracts.
- Analyze the potential risks involved with certain contract terms.
- Keep up to date with legislative changes and coordinate with the legal department as needed.
- Ensure all deadlines and conditions described on the contract are met (e.g payment and delivery).
- Maintain an organized system of physical and digital records and Create language standards for existing and new contracts.

You have:

- Undergraduate or Graduate in Diploma or Degree in Business Admin, Economics, Finance or any related field
- Possess good communication and interpersonal skills
- Good multitasking and organizational skills
- Can work in team, proactive and self-motivated
- Familiarity with contract management principles, including contract drafting, negotiation, interpretation, and administration, is essential
- Effective written and verbal communication skills are essential for drafting proposals, communicating with stakeholders, and negotiating contract terms
- Contract and bid administrators must have a keen eye for detail to ensure accuracy in bid documents, contract terms, and administrative tasks
- The ability to adapt to changing priorities, requirements, and deadlines is essential in a dynamic business environment
- Effective communication, both verbal and written, is key when liaising with stakeholders, negotiating contract terms, and documenting agreements.
- Strong organizational skills are essential for managing multiple bids, contracts, and deadlines simultaneously.

Our Talent Acquisition Team is looking forward to hearing from you

For further information about Thales and GTS as an employer visit us on

About us

Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.

Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:

- Stronger together: Networking through internal networks and working in international teams
- Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones
- Attractive conditions: A secure and permanent job with a global company

Notes

Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within the Thales Group and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.

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