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Executive Secretary

4 weeks ago

Kota Kinabalu, Malaysia VTS Group Sdn Bhd Full time

Proven experience as PA or Secretary or similar administrative role.
- At least 3 years working experienced.
- Minimum Diploma in Secretarial Science/Executive Secretary or similar field.
- Excellent organizational and time management skills.
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
- High integrity and confidentiality.
- Outstanding communication and negotiation skills.
- To provide secretarial support to the Executive Directors**.**:

- Arrange monthly meetings and taking minutes of meeting called to order by ED.
- Good follow-up on outstanding matters including issue reminder on matters brought up in meeting or as and when required.
- Monitor and ensure proper filing for all documents, files and other important certificates under your charge.
- Monitor various budgets under your focus and alert Directors on budget variances.
- Ensures that all matters requiring follow-ups are initiated by the individuals. Alert Directors on non-compliance.
- Coordinate meetings.
- Screen, check and sort folders before forwarding to ED for signature / approval / information.
- Performs all other scope of works and / or responsibilities which can vary, from time-to-time, as instructed by the ED.
- Handle confidential documents ensuring they remain secured.
- Assisting travel arrangements for executives.
- Receive and screen phone calls and redirect the phone calls appropriately.
- Performs all other duties other than the above when requested by the ED.

**Salary**: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday

Supplemental pay types:

- Overtime pay
- Yearly bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Secretary: 3 years (preferred)

**Language**:

- Mandarin (required)