Personal Assistant to Gm

6 months ago

Kota Kinabalu, Malaysia Hilton Full time

Personal Assistant to GM

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it's with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

The Personal Assistant will provide support to the General Manager in the Executive Office. The role's core duties will include secretarial services, coordinating activities in the Executive Office and assisting other Executive Assistants and Secretaries when required. This role oversees all administrative functions including proper distribution of internal and external mail, independent correspondence and an up to date registry system to maintain an efficient and effective Executive Office.

**What will I be doing?**

As the Personal Assistant, you will be responsible for performing the following tasks to the highest standards:

- Arrange appointments and meetings for the General Manager, record them in the calendar / diary and ensure the General Manager has the appropriate documentation for each appointment.
- Attend meetings such as Department Head Meeting, Executive Committee Meeting and any other when requested and take minutes of attended meetings.
- Receive visitors and guests on behalf of the General Manager and in his / her absence, answering questions and concerns and following through with resolutions.
- Arrange room and restaurant reservations for VIP guests / personnel if requested.
- Arrange and coordinate the General Manager's schedule and remind him / her in time.
- Assist the General Manager in compiling guest data to be used for service quality improvement.
- Assess priorities of work and, wherever possible, assist in organizing the General Manager's priorities.
- Answer telephone calls in the Executive Office as and when required.
- Assist the General Manager to deal with hotel related official documents, such as owner's report, thank you letters, complaint letters and other business documents.
- File and record all business documents as required.
- Check documents submitted by departments and record when use the stamp.
- Assist with translations, verbal and written.
- Maintain strictest confidentiality at all times on all matters.
- Demonstrate essential overall knowledge of the organization.
- Understand the responsibilities of other sections and departments and cooperate with them.
- Adhere to the hotel's security and emergency policies and procedures.
- Demonstrate professional attitude and behavior at all times.
- Prepare and maintain files, reports, letters, memorandums and other relevant business documentation.
- Ensure all reporting and servicing deadlines are met on a timely basis.
- Maintain an accurate tracking system for prompt handling of issues concerned.
- Order and maintain office supplies.
- Abide by the team member handbook, hotel policies and procedures, hotel code of conduct.
- Maintain personal presentation to hotel standards.
- The Management reserves the right to change / extend this job description if necessary, at any point of time during her / his employment.
- Carry out any other reasonable duties and responsibilities as assigned.

**What are we looking for?**

A Personal Assistant serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

- Possess a College Degree and above.
- Minimum 3-5 years relevant experience.
- Resourceful, creative and maintain flexibility.
- Passionate about delivering exceptional guest experiences.
- Able to work independently as well as in teams.
- Take ownership of your actions and decisions.
- Able to operate with a sense of urgency and discipline.
- Strong proficiency in English and Chinese to meet business needs.
- Proficient in Microsoft Office.
- Able to do basic translation, advantageous.

**What will it be like to work for Hilton?**

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hosp

  • Personal Assistant

    6 months ago

    Kota Kinabalu, Malaysia Globinaco Full time

    Human Resources Department Globinaco Sdn Bhd P. O. Box 13846 88844 Kota Kinabalu Sabah. Malaysia. Location : Kota Kinabalu - To assist GM in arranging business activities and work-related tasks - To assist in coordinating and preparing for internal and external meeting & events - Participate in meetings by taking accurate minutes, record messages and follow...

  • Personal Assistant to Gm

    6 months ago

    Kota Kinabalu, Malaysia Hilton Full time

    With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of...

  • Personal Assistant

    7 months ago

    Kota Kinabalu, Malaysia Maxity Platform Sdn. Bhd. Full time

    **Job brief** We are looking for a responsible Personal Assistant + Driver to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s life and communication. **Responsibilities** - Handle requests and queries appropriately - Make...

  • Personal Assistant

    6 months ago

    Kota Kinabalu, Malaysia JARRI ENGINEERING SDN BHD Full time

    **KW Group - Personal Assistant** Looking for a right hand to work with: CEO Personal Assistant Recruitment " **Company profile**: KW Group is a company committed to innovation and diversity, and our mission is for everyone to "Work Life Balance " by leading technological change to solve complex problems. We uphold our core values of openness,...

  • Personal Assistant

    7 months ago

    Kota Kinabalu, Malaysia JARRI ENGINEERING SDN BHD Full time

    **KW Group - Personal Assistant** Looking for a right hand to work with: CEO Personal Assistant Recruitment " **Company profile**: KW Group is a company committed to innovation and diversity, and our mission is for everyone to "Work Life Balance " by leading technological change to solve complex problems. We uphold our core values of openness,...

  • Personal Assistant

    6 months ago

    Kota Kinabalu, Malaysia HAG STORE SDN BHD Full time

    We are hiring! We looking to hire a Personal Assistant to ensure the smooth running of the Director’s Office and provide efficient and accurate administration support to the Director. Applicants must have a diploma or bachelor's degree in secretaryship or any related field with a minimum of 1 - 2 years of working experience in the related field. - Help...

  • Personal Assistant

    6 months ago

    Kota Kinabalu, Malaysia HAG STORE SDN BHD Full time

    We are hiring! We looking to hire a Personal Assistant to ensure the smooth running of the Director’s Office and provide efficient and accurate administration support to the Director. Applicants must have a diploma or bachelor's degree in secretaryship or any related field with a minimum of 1 - 2 years of working experience in the related field. - Help...

  • Admin Assistant

    6 months ago

    Kota Kemuning, Malaysia Herbaline global wellness group Full time

    **Key Responsibilities**: **1. Supporting the General Manager / Deputy General Manager**: - **Document and Schedule Management**: - Prepare, edit, and proofread correspondence, presentations, and reports as assigned. - Maintain filing systems (physical and digital) for regular meetings/discussions. - Manage reminders and ensure the GM/DGM is aware of...

  • Personal Assistant Admin

    6 months ago

    Kota Kinabalu, Malaysia Setia Mahamas Sdn Bhd Full time

    _**a) Requirements**_ - Diploma or equivalent with minimum 3 years related experience. - PC literate with good knowledge in Microsoft Office. - Well verse in both spoken and written English and Malay (knowing Chinese will be a plus point) - Strong organization & time management skills - Demonstrated ability to work independently and within a team environment...

  • Personal Assistant Secretary

    6 months ago

    Kota Kinabalu, Malaysia GOH & ASSOCIATES Full time

    Work for long term - Responsible - Able to follow up matter - Able to assist - Team work - Able to communicate and understand English - Computer literate - Able to work independently with minimum supervision - Meticulous and details - Degree Holder - Able to follow up matter - Tidy - Able to produce work by following sample - Able to understand instruction -...

  • Personal Assistant

    7 months ago

    Kota Damansara, Malaysia The Legal Review Sdn Bhd Full time

    We at **The Legal Review Sdn Bhd** are looking for a personal assistant for the CEO who is a **Bachelor of Law (LLB) gradute** from **University of London**. Here are the requirements and job scopes for the Personal Assistant position. - Assist the CEO with tasks assigned. - Tutor the CEO on LLB (Bachelor of Law). - Must be a Law graduate from the University...

  • Project Coordinator, Property Development

    6 months ago

    Kota Kinabalu, Malaysia N'osairis Technology Solutions Sdn Bhd Full time

    Key responsibilities of the Project Coordinator, Property Development shall include but not limited to the following: _ - To assist in monitoring site progress and contractors’ performance so that completion of projects undertaken by the Company will be within budgeted cost, stipulated timeframe and expected quality. - To assist in coordinating closely...

  • Assistant Supervisor/supervisor

    7 months ago

    Kota Kinabalu, Malaysia Watson's Personal Care Stores Sdn Bhd Full time

    **Requirements**: - Required languages: Bahasa Malaysia, English - Able to work shifts, weekends and public holidays. - Fresh graduates / school leavers encouraged to apply. - Full-time positions. **Responsibility**: **Assistant Supervisor/Supervisor** To maintain a professional standard of customer care in promoting company products & managing an...

  • Personal Assistant

    6 months ago

    Kota Bharu, Malaysia LTH Group Asia Company Full time

    PERSONAL ASSISTANT AT LTH GROUP) **Responsibilities**: 1.Build strong client relationship to retain and grow the wealth of the clients 2.Receive valuable market insight and feedback **Requirements**: 2.Must be creative and have a take-charge personality 3.Able to work under pressure in a fast-moving environment 4.Good communication skill, analytical and...

  • Customer Assistant

    6 months ago

    Kota Kinabalu, Malaysia Watson's Personal Care Stores Sdn Bhd Full time

    **Job Descriptions**: - Required languages: Bahasa Malaysia, English - Able to work shifts, weekends and public holidays. - Fresh graduates / school leavers encouraged to apply. - Full-time positions. - Malaysia citizen only. - Required to be vaccinated at least 1 dose as per requirement from authority **What you need to do?** - Provide professional...

  • Personal Assistant

    6 months ago

    Kota Bharu, Malaysia Sakti Sales & Service Full time

    **Requirements**: - Have a similar experience - Excellent verbal and written communication skills are essential for effective interaction with the employer & external contacts. - Strong organizational skills to manage multiple tasks, prioritize effectively and meet deadline. - Familiarity with standard office software and digital tools for communication &...

  • Personal Assistant

    6 months ago

    Kota Damansara, Malaysia Institut Jantung Negara Full time

    Looking for personal assistant To post 100 items on online sales page Carousell and Mudah Accoun has been setup 20hours work worth RM400. Recommend 5 hours per weekends up to 4 weekends Include photo taking, detail updates and upload into page, catalogue and arrangement of items onsite. Works on weekends or after office hour weekdays. Pays RM20 per...

  • Personal Assistant

    6 months ago

    Kota Damansara, Malaysia Chin Hin Group Berhad Full time

    Job description: - Support and meet Group Chief Executive Officer's needs in an effective and efficient manner. - Manage meetings and prepare minutes where required. - Prepare reports, presentation materials, business proposals, company memorandum, business letter, etc. - Manage and process travel arrangement eg visa, flight, restaurant and accommodation...

  • Assistant Supervisor

    6 months ago

    Kota Kinabalu, Malaysia Watson's Personal Care Stores Sdn Bhd Full time

    **Job Descriptions**: - Required languages: Bahasa Malaysia, English - Able to work shifts, weekends and public holidays. - Fresh graduates / school leavers encouraged to apply. - Full-time positions. - Malaysia citizen only. - Required to be vaccinated at least 1 dose as per requirement from authority **What you need to do?** - Provide professional...

  • Customer Assistant

    6 months ago

    Kota Kinabalu, Malaysia Watson's Personal Care Stores Sdn Bhd Full time

    **Job Descriptions**: - Required languages: Bahasa Malaysia, English - Able to work shifts, weekends and public holidays. - Fresh graduates / school leavers encouraged to apply. - Full-time positions. - Malaysia citizen only. - Required to be vaccinated at least 1 dose as per requirement from authority **What you need to do?** - Provide professional...