Administration Executive
1 week ago
1. Supporting the day-to-day activities of the general administrative task at Human Resources department, including maintaining office supplies, stationaries, uniform, safety shoes, etc.
2. Responsible for the recruitment and onboarding process, including posting job openings, screening resumes, scheduling interviews, conducting initial interviews, and preparing new hire documentation.
3. Maintain employee records and update HR databases with new hire information, changes in employment status, and other relevant data. Organizing and storing documents, and electronic files in a systematic manner for easy retrieval.
4. Handle and maintain accurate employee personal records including attendance records, leave records, employee benefit related, staff claim, staff medical, staff insurance, data management, and providing timely with accurate information.
5. Coordinate employee onboarding and orientation programs, including preparing documents, conducting orientation sessions, and ensuring a smooth transition for new hires.
6. Ensuring compliance with organizational policies, labor laws, procedures, and regulations. Assisting in the development and implementation of administrative policies and procedures to improve efficiency and effectiveness based on the best HR practice.
7. Plan and support HR initiatives and projects, such as employee engagement programs, training sessions, material, and performance management processes.
8. Providing counseling sessions to employees across departments, offering clarity on existing policies and procedures.
9. Responsible for preparing HR-related documents, such as employment contracts, offer letters, memos, reports, presentation, and disciplinary notices as required.
10. Process payroll information accurately and on time, including calculating wages, deductions, and overtime hours.
11. Collaborate with other HR team members to ensure effective communication and coordination of HR activities.
12. Assist with training and development initiatives, including submitting in HRDF, tracking employee training progress, and maintaining training records as needed.
13. To assist in employee welfare such as sending workers to clinics / hospital for medical check-up etc and to ensure smooth HR operations.
14. Supporting Trainer & ISO Lead with administrative tasks such as scheduling training, tracking progress, and compiling documentation.
15. Handling ad-hoc administrative duties, any job related from time to time and special projects as assigned by Management.
**Salary**: RM2,000.00 - RM3,000.00 per month
**Benefits**:
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
- Yearly bonus
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