Sales & Administrative Assistant

5 days ago

Kulai, Malaysia ZamZam Corporate Full time

**Sales & Admin Assistant**

ZamZam Corporate is a strategic business partner specializing in Enterprise and newly established Sdn Bhd companies. By taking over the tedious but necessary compliance and administrative tasks such as incorporation, bookkeeping, preparing financial statements, and filing taxes, we help entrepreneurs and executives focus on their core business and success.

For the past decade, we have focused on providing essential corporate services at affordable rates for SMEs and start-ups. This strategy has given us a competitive edge, and we are honored to be named one of Singapore's Fastest Growing Companies and a Brand for Good. We believe that by balancing profits and pricing, we enable our customers to achieve more sustainable business success.

We will continue to value a warm, human touch in the next ten years, even as we leverage technology to make our jobs easier.

We invite you to join our dynamic, enjoyable, and adaptable team, who take great pride in their work. As a growing business, we recognize and elevate top performers who are dedicated to advancing the organization.

**Responsibilities**

The Sales and Admin Assistant supports the sales team and office operations by handling various administrative tasks, coordinating sales activities, and ensuring efficient workflow. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

**Key Responsibilities**:
1. **Sales Support**:

- Assist the sales team with preparing and processing quotation and invoices.
- Maintain customer databases and update contact information.
- Handle customer inquiries and provide product information as needed.
- Assist in preparing sales presentations, proposals, and contracts.
- Chase for customer's payment and update into the system.
- Track sales performance and generate sales reports.

2. **Customer Service**:

- Address customer queries and resolve issues promptly.
- Follow up with customers to ensure satisfaction and address any concerns.
- Coordinate with other departments to fulfill customer requests and orders.

3. **Administrative Tasks**:

- To support on company's admin task when needed.
- Maintain organized files and records of business transactions.
- Schedule appointments and meetings for the sales team and management.
- Assist in the preparation of reports, spreadsheets, and presentations.

4. **Data Entry and Record Keeping**:

- Enter and update sales and customer data into the system.
- Maintain accurate records of sales orders, invoices, and delivery notes.
- Ensure all documentation is filed correctly and is easily accessible.

5. **Event Coordination**:

- Assist in organizing and coordinating company events, trade shows, and meetings.
- Handle logistics, such as booking venues, arranging catering, and preparing materials.

6. **Support Marketing Activities**:

- Assist in the preparation and distribution of marketing materials.
- Coordinate with the marketing team to execute promotional campaigns.
- Maintain and update the company's social media profiles and website content.

7. **Office Management**:

- Ensure the office environment is clean, organized, and well-maintained.
- Coordinate with building management and service providers for office maintenance and repairs.
- Assist with onboarding new employees by preparing workspaces and necessary documentation.

8. **Team Collaboration**:

- Work closely with the sales team to achieve targets and objectives.
- Collaborate with other departments to ensure smooth operations and customer satisfaction.

**Qualifications**:

- High school diploma or equivalent; a diploma or degree in business administration or a related field is preferred.
- Proven experience in a sales support or administrative role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with systems.
- Excellent organizational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Attention to detail and a high level of accuracy.
- Ability to work independently and as part of a team.
- Customer-focused mindset with a commitment to providing excellent service.

Pay: RM1,500.00 - RM2,500.00 per month

Supplemental pay types:

- Commission pay
- Performance bonus
- Yearly bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

License/Certification:

- Driving Liscence (preferred)

**Location**:

- Kulai (preferred)

Willingness to travel:

- 75% (preferred)

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