Finance Admin Assistant

3 weeks ago


Puchong, Malaysia Synergy XYZ (M) Sdn. Bhd. Full time

This tole is responsible for overseeing the efficient functioning of the office environment and ensuring the smooth operation of all administrative and facility-related processes. They manage the office property, maintain safety and health standards, and handle vendor and supplier management.

**Key Responsibilities**:
**(1) Office Property Management**:

- Supervise office property, including shop lots or entire buildings.
- Handle maintenance activities, whether through renting or managing owned buildings.
- Maintain relationships with landlords and ensure lease agreements are adhered to.

**(2) Safety and Security**:

- Implement and oversee safety and health protocols.
- Manage security measures and guards, including emergency response procedures.
- Ensure hygiene standards are maintained, including oversight of cleaning services and restroom facilities.

**(3) Facility Management**:

- Oversee door access systems and CCTV management, including recording and footage management.
- Coordinate fire prevention measures and liaise with relevant authorities for compliance.
- Manage space allocation to ensure optimal utilization without overcrowding.

**(4) Tenant and Landlord Relations**:

- Act as the primary point of contact for tenant and landlord interactions.
- Address tenant concerns and maintain positive relationships with property owners.

**(5) Cost and Manpower Management**:

- Manage office budgeting and costing, including monitoring expenses and allocating resources.
- Oversee attendance tracking and payroll processing, ensuring accuracy and timeliness.
- Set service level agreements (SLAs) for vendors and service providers.

**(6) Asset Management**:

- Maintain a comprehensive inventory of office assets and equipment.
- Monitor asset expiry dates and coordinate renewals or replacements as needed.

**(7) Office Operations**:

- Arrange for regular maintenance of office equipment, including air conditioning systems and printers.
- Manage office efficiency and streamline administrative processes for optimal productivity.
- Oversee canteen or pantry facilities to ensure cleanliness and adequate supplies.

**(8) Receptionist Management**:

- Supervise receptionist duties, including visitor management and parcel handling.
- Coordinate vendor and supplier relationships, ensuring timely deliveries and service quality.

**Qualifications**:

- Proven experience in office management or facility administration.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Knowledge of safety regulations and facility maintenance procedures.
- Proficiency in MS Office and facility management software.

**Salary**: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Additional leave
- Free parking
- Professional development

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Puchong: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- How much is your expected salary?

**Language**:

- Mandarin (required)


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