Admin Assistant

4 months ago


Petaling Jaya, Malaysia TC Subaru Sdn Bhd Full time

**Monthly**
- Processing the Monthly report for Warranty claim
- Processing the Monthly report for recall claims.
- Prepared schedule for Saturday Duty rotation.
- Processing Purchase Order (PO) from Karrus
- Update payment status in teams for Karrus
- Prepared and submit Payment approved for Karrus to Finance
- Assist monthly dealer Meetings
- Assist monthly HOD meeting
- Make sure Credit Notes (CN) was issued on the same month
- Assist and guide new dealer admin on the claim processing

**Weekly**
- Prepared Credit Notes (CN) for all dealers.
- Request and followup signed Credit Notes (CN) from dealers
- Followup with dealer admin for a claim amendment
- Issue completed Credit Notes (CN) to dealers
- Follow up with Finance for dealers Credit Note (CN) status
- Request signed Credit Notes (CN) from HOD
- Create a Job card in AIMS based on the new vehicle list received from VDC
- Receive request form VDC for new car job card opening in AIMS system
- Notify VDC of all job card completion status

**Daily**
- Raise Purchase Order (PO) for dealer's claims in the PO system
- Communicate with dealer admin for claim amendment
- Monitor and followup payment for supplier with Finance
- Update daily attendance report.
- Assist all dealers on Processing claims and amendment
- Followup with dealer for monthly claim submission
- Prepared Credit Notes (CN) for approved PO from the PO System.
- Vetting recall claim for Branch & dealers
- Process dealers monthly claims
- Process dealer Credit Notes (CN)

**Salary**: RM1,800.00 - RM2,300.00 per month

**Benefits**:

- Free parking

Schedule:

- Day shift

Ability to commute/relocate:

- Petaling Jaya: Reliably commute or planning to relocate before starting work (required)

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- Bahasa (preferred)
- English (preferred)


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