Executive Assistant Intern
3 months ago
**BAT is evolving at pace - truly like no other organisation.**
**To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey**
**BAT DIGITAL BUSINESS SERVICE IS LOOKING FOR EXECUTIVE ASSISTANT INTERN**
**SENIORITY LEVEL**:Internship
**FUNCTION**: General Management
**SALARY RANGE**:RM 1,500
**LOCATION**:Bandar Sunway
**ROLE POSITIONING AND OBJECTIVES**
The role is responsible in providing administrative support to ensure efficient operation of the office
**Reporting Level**:Executive Assistant
**Geographic Scope**:Malaysia
**WHAT YOU WILL BE ACCOUNTABLE FOR**
- Organize and schedule appointments and meetings
- Maintain contact lists
- Produce and distribute correspondence memos, letters and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system digitally and manually
- adhere to Records Management (Minerva)
- Order office supplies
- Book travel arrangements
- Organize travel arrangements for senior managers
- Submit and reconcile T&E expense reports for Senior Managers (G37 & G38+)
- Provide information by answering questions and requests
- Prepare Purchase Orders and monitor invoices
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques~ notify the appropriate department and follow through action.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Develop and update administrative systems to make them more efficient
**ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE**
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- Some experience in a related area
- At least a bachelor’s degree in related field
**WE ARE BAT**
At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. **See what is possible for you at BAT.**
- Global Top Employer with 53,000 BAT people across more than 180 markets
- Brands sold in over 200 markets, made in 44 factories in 42 countries
- Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
- Diversity leader in the Financial Times and International Women’s Day Best Practice winner
- Seal Award winner - one of 50 most sustainable companies
**BELONGING, ACHIEVING, TOGETHER**
Collaboration, diversity, and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. **Come bring your difference
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